Office Administrator

Job summary

A new and exciting position has arisen within our practice management administrative team. Working part-time, 30 hours per week Monday to Friday.

Closing date 23rd September and interview date 1st October. If this interesting and varied position appeals to you, please don't delay applying as we may close the advert early if we receive a high number of applications.

If you enjoy working in a busy but friendly team, enjoy a job that is varied and is different every day then this could be the perfect position for you.

We are looking for someone who is organised with strong skills in excel, word and outlook with the ability to learn new IT packages swiftly.

You will need to be someone that will enjoy supporting the wider Practice Team with all aspects of work that ensure the smooth running of both GP practice sites in Wem and Prees.

The role is varied and will involve taking in the lead with Health and Safety, some HR processing, processing of invoices, patient communications and organising maintenance and contracts with external companies.

Experience in these areas is not essential as full training will be provided but the candidate must have strong administrative, literacy, communication and numeracy skills, together with the ability to be organised, flexible, a team player and with a good positive attitude!

Main duties of the job

The main duties of the role will involve;

Supporting the Practice Manager and Deputy Practice Manager which will include,

• ensuring all health and safety checks are completed in a timely and efficient mananer, documenting checks and certificates of completion from outside organisations
• documenting and processing invoices for payment using quick books
• Amending and updating staff details on all clinical systems.
• Ensuring access to systems is assigned appropriately and compliance records are updated accordingly
• Updating compliance records in line with GPDR/DSPT requirements
• Updating and keeping the internal intranet up to date with all HR and Health and Safety matters.
• Undertaking safety and premises checks across both sites and updating records appropriately within our intranet
• Communicating with external organisations regarding all matters relating to premises, health and safety, contracts
• Arrange meetings both virtually and on site at both practices
• Arranging training for staff as required
• Attending meetings as required
• Support Management with admin duties as required

About us

We are a medium sized practice based in the small town of Wem and the village of Prees. With seven GP Partners, a Management team, Nursing team, Data team, Dispensary and Reception team we employ over 40 staff across both sites. We enjoy a good working environment where helping your colleagues and being 'team' is important whilst ensuring patient care is paramount whatever role you do within the Practice.