Job summary
Exciting Opportunity: Clinical Administrator
Location: Thornhills Medical Practice, Kent
Starting: March 2026
Hours:
Full time
Salary: Competitive
About the Role
Thornhills
Medical Practice is seeking an experienced and motivated Clinical Administrator
to join our team. This is an excellent opportunity for someone with strong
clinical knowledge and previous experience in clinical administration to
contribute to the smooth running of a busy GP practice.
Main duties of the job
Main Duties of the Job
Duties will
include, but are not limited to:
Accurately
readcoding
clinical information into patient records
Extracting
and entering clinical data from correspondence
Monitoring
and maintaining QOF targets and recall systems
Running
clinical searches and supporting audit processes
Summarising
incoming patient notes
Ensuring
all clinical data is processed efficiently, accurately and in line with
practice protocols
What We Are Looking For
Previous
experience in clinical administration (essential)
Strong
knowledge of medical terminology and clinical processes
Excellent
organisational skills and attention to detail
Ability
to work independently and as part of a team
Good
IT skills and experience using clinical systems (EMIS experience desirable)
About us
About Us
Thornhills
Medical Practice has a strong emphasis on high-quality patient care, education,
and personal development. We serve approximately 14,800 patients and are proud
of our happy, reliable, and forward-thinking team.
Job description
Job responsibilities
Accurately input clinical data into patient
records
Monitor Quality Outcomes Frames (QoF) /
clinical audits and assist in achieving QoF targets
Assist with searches, recalls and audits
for chronic disease management, sending recalls letters
Ensure cervical smear recalls are in place
Administration of the Pathology Links/Mail
Manager/Enhance services/Projects
Annual immunisation recall
programmes/campaigns
Summarise patient notes
accurately/efficiently/Administer the electronic GP2GP system
Review, extract data from clinical
correspondence and inputting the data and Read Codes into the patients medical
record
Enter test / screening results / clinical
information onto the computer system
Transcribe handwritten clinical notes into
the computer system
Ensure that all relevant Safeguarding
Adults/Child Protection information is entered into the computer system
Job description
Job responsibilities
Accurately input clinical data into patient
records
Monitor Quality Outcomes Frames (QoF) /
clinical audits and assist in achieving QoF targets
Assist with searches, recalls and audits
for chronic disease management, sending recalls letters
Ensure cervical smear recalls are in place
Administration of the Pathology Links/Mail
Manager/Enhance services/Projects
Annual immunisation recall
programmes/campaigns
Summarise patient notes
accurately/efficiently/Administer the electronic GP2GP system
Review, extract data from clinical
correspondence and inputting the data and Read Codes into the patients medical
record
Enter test / screening results / clinical
information onto the computer system
Transcribe handwritten clinical notes into
the computer system
Ensure that all relevant Safeguarding
Adults/Child Protection information is entered into the computer system
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent
Desirable
- GCSE Mathematics & English (C or above)
- NVQ Level 2 in Health and Social Care
Experience
Essential
- Experience of working with the general public
- Experience of administrative duties
- Experience of working in a health care setting
Skills
Essential
- Excellent communication skills (written and oral)
- Strong IT skills
- Clear, polite telephone manner
- Competent in the use of Office and Outlook
- Understanding of clinical coding
- Effective time management (Planning & Organising)
- Ability to work as a team member and autonomously
- Good interpersonal skills
- Problem solving & analytical skills
- Ability to follow policy and procedure
Desirable
- EMIS / Systmone / Vision user skills
Personal Qualities
Essential
- Polite and confident
- Flexible and cooperative
- Motivated
- Forward thinker
- High levels of integrity and loyalty
- Sensitive and empathetic in distressing situations
- Ability to work under pressure
- Flexibility to work outside of core office hours
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent
Desirable
- GCSE Mathematics & English (C or above)
- NVQ Level 2 in Health and Social Care
Experience
Essential
- Experience of working with the general public
- Experience of administrative duties
- Experience of working in a health care setting
Skills
Essential
- Excellent communication skills (written and oral)
- Strong IT skills
- Clear, polite telephone manner
- Competent in the use of Office and Outlook
- Understanding of clinical coding
- Effective time management (Planning & Organising)
- Ability to work as a team member and autonomously
- Good interpersonal skills
- Problem solving & analytical skills
- Ability to follow policy and procedure
Desirable
- EMIS / Systmone / Vision user skills
Personal Qualities
Essential
- Polite and confident
- Flexible and cooperative
- Motivated
- Forward thinker
- High levels of integrity and loyalty
- Sensitive and empathetic in distressing situations
- Ability to work under pressure
- Flexibility to work outside of core office hours
