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NB: This vacancy closed to applications on 03/12/2019.

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Programme Management Office Support

Job Reference: 289-CR-633

Employer:
Chelsea and Westminster Hospital NHS Foundation Trust
Department:
Administration
Location:
Euston, Euston
Salary:
£36,481 - £44,044 per annum Inc.HCAS

About our Trust

Chelsea and Westminster Hospital NHS Foundation Trust provides services from Chelsea and Westminster Hospital and West Middlesex University Hospital—and a number of community-based services across London, such as award-winning sexual health and HIV clinics.

The Trust has over 6,000 staff proudly serving a million people locally, regionally, nationally and internationally. We treat a patient every 40 seconds, performing 34,000 operations and carrying out 391,000 scans, x-rays and procedures each year. As the second largest maternity provider in the country we help deliver a baby almost every hour of the day. We are one of the best performing trusts in London for A&E waiting times, and our mortality rates are some of the best in the country.

Our Trust has been rated by the Care Quality Commission as ‘Good’ in all five of the main domains of safe, effective, caring, responsive and well-led, giving an us overall rating of ‘Good’. We are one of the first trusts to receive ‘Good’ across the board under the new CQC inspection framework. Both hospitals within our Trust—Chelsea and Westminster Hospital and West Middlesex University Hospital—were rated as ‘Good’ overall.

Our Trust was awarded an ‘Outstanding’ rating for ‘use of resources’ by an NHS Improvement inspection which was completed during the same period as the CQC assessment.

The Role


Programme Management Office Support

2 years Fixed-Term due to funding

This is a rare and exciting opportunity to join one of the country’s trailblazing Health Data Research Hubs and make a real impact to the future of health and care.

Discover-NOW is the UK’s Health Data Research Hub for Real World Evidence. It is a unique partnership led by Imperial College Health Partners bringing together NHS organisations, globally recognised academic, technology, industry and charity partners as well as patients and the public to revolutionise the way health information is used to treat and prevent disease in the future.

Historically health research has predominantly used data to look retrospectively. Through safe and secure curation of patient information, Discover-NOW will provide leading clinicians, researchers and scientists with access to de-identified linked patient information at scale in near to real time. This will enable them to look prospectively to identify new patterns in disease thus helping us to better manage many conditions and, in some cases, prevent them happening in the first place.

Discover-NOW is one of seven pioneering health data research hubs recently launched by Health Data Research UK as part of the £37.5m Digital Innovation Hub programme funded by the UK’s Research and Innovation Industrial Strategy Challenge Fund.

About the role

We are building the Discover-NOW team who will be responsible for delivering this exciting ambition. A key role is PMO Support. This post:

  • Provide senior administrative support to Discover-NOW;
  • Ensure effective, high-quality programme reporting;
  • Actively engage and work collaboratively with colleagues and partners.
  • Coordination and administration for the key stakeholder groups set up to underpin delivery of Discover-NOW and including but not limited to the Hub Board, Technical Design Authority and Client User Group.

The primary duties and responsibilities of this role are set out below:

  • Support implementation of projects, services, initiatives through timely and relevant information analysis and administrative support, in accordance with the agreed priorities of the Operations Director for the Hub;
  • Provide high quality project, service, initiative and administrative support including information and analysis, and general reporting such as supporting project leads with writing highlight reports;
  • Support the invoicing for Discover-NOW and consolidation with the internal time recording system;
  • Engage and work collaboratively with colleagues and senior stakeholders to support the administration of the key Boards and forums that underpin delivery of the Hub;
  • Assisting in updating and maintaining key documents (using full suite of Microsoft Office tools) including presentations, programme risk and issue logs, risk reports, progress reports, dependency logs, action logs;
  • Attending and supporting stakeholder meetings and supporting forward agenda planning, coordinating contributions to papers, preparing papers and presentations, taking high-level minutes, tracking actions and version control;
  • Organizing project workshops as required by the Hub;
  • Providing high quality support to the Hub Operations Director and other members of the Hub team to ensure that the tasks and activities are planned, managed and delivered effectively;
  • Sending information to internal and external stakeholders;
  • Establishing and maintaining files and folders;
  • Undertaking additional duties as requested;
  • Working in an integrated manner with the local teams; and
  • Setting up Teleconferences; and
  • Supporting with day to day project management of the Hub.

For further details / informal visits contact:

Dusan Saska dusan.saska@imperialcollegehealthpartners.com




Additional Information

The Trust is committed to promoting equality of opportunity for all its employees as well as maintaining a workforce that broadly reflects the local communities we serve. In accordance with the Equality Act, we welcome applications from anyone who meets the specific criteria of the post regardless of age, disability, ethnicity, gender, gender reassignment, marital status, pregnancy, religion or belief or sexual orientation. Reasonable adjustments to the interview process can also be made for any candidates with a disability.

Important:

  • The closing date given is a guide only. There may be some occasions where we have to close a vacancy once sufficient applications have been received. It is therefore advisable that you submit your application as early as possible to avoid disappointment.
  • Once the advert has closed you application will be transferred to our 3rd party recruitment system (trac.systems).
  • Please ensure you check your emails is correct on your application form as this is how we will communicate with you throughout the recruitment process.
  • If you have not heard from us within three weeks after the closing date, we regret that this usually means that your application was not successful.
  • In submitting an application form, you authorise Chelsea and Westminster Hospital NHS Foundation Trust to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process should you be appointed to the post.
  • During the recruitment process your Identity Documentation (i.e. passport, driving licence, visa, etc.) will be scanned using a device which recognises UV, Infrared and Machine Readable Zone security features of the documents provided
  • Employment at Chelsea and Westminster Hospital NHS Foundation Trust is offered subject to successful completion of a six month Probationary Period


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