Tell us whether you accept cookies

We use cookies to collect information about how you use the NHS Jobs website. We use this information to make the website work as well as possible.

Return to search

NB: This vacancy closed to applications on 30/11/2020.

Ward Clerk

Job Reference: 379-2747929-NOV20

Brighton and Sussex University Hospitals NHS Trust
Clinical Administration Ward Clerk
Princess Royal Hospital, Haywards Heath
£18,005 - £19,337 (£9,602.67 - £10,313.07 per annu

About our Trust

Our Trust is rated as ‘Outstanding for Caring’ by the CQC – fundamental to this is the way that we value and respect our staff. At every level, we value the diversity of our colleagues and actively champion an inclusive culture. We believe that everyone without exception should feel free to be their authentic self in the workplace.

We understand that work is only one part of life. We are committed to helping our colleagues achieve the best possible work/life balance. We proudly offer supportive, inclusive and family friendly employment and flexible working policies. We have a wide range of professional services and employee networks to help our colleagues be at their best - and find support if they need it.

Our Trust is already a Disability Confident employer and we are holding ourselves to account through the Workplace Disability Equality Standard (WDES). Our work on promoting equity and inclusion for our Black, and Minority Ethnic (BME) colleagues continues to be driven by engagement with the WRES (Workforce Race Equality Standard) and the WRES Experts Programme.

In 2019, we committed ourselves to becoming a Stonewall Top 100 LGBTQ+ Employer. We also support the national ‘Veteran Aware’ scheme and are an ERS Gold accredited Hospital who welcomes applications from all members of the Armed Forces communities.

For our patients, we do everything we can to deliver fair access to all our services. This includes providing interpretative and other services to meet the needs of disabled communities. We're careful to show sensitivity towards ethnic, cultural and religious differences. Our staff uphold these values and so help our care to get better all the time.

We have a great opportunity for a responsible, logical and methodical individual to join our well established and experienced team of Ward Clerks.

This is Part Time position where the candidate will be based on one of our inpatient wards at Haywards Heath providing a focused ward administration service within the Clinical Administration Inpatients department .

Your working days and hours will be discussed at interview. Please ensure that you are available to work for 20 hours before applying as flexibility is limited given the demands of the service.

You will be working in direct or semi direct contact with inpatients, relatives and a multidisciplinary team of nurses, doctors, physiotherapists or pharmacists amongst other professionals. You will be one of the first faces our patients and relatives will see when they first walk into our hospital, and you will be dealing with queries face-to-face, on the phone and via email. For this reason the post holder will have excellent communication and spelling skills alongside the ability to multi task and remain calm under pressure.

Your main focus will be Data Entry: capturing patient’s demographics, ensuring the efficient and timely admission, transfer and discharge of patients into our PAS System C Medway, dealing with patients’ medical notes and being responsible for the accurate and timely input of information into our PAS system for the purposes of patient care and data quality.

The role includes a wide range of general administration tasks including working with System C Medway , Outlook, Excel, Word, Spine Portal, Bloodhound or Panda. Previous experience on our systems is not required as training will be provided, however computer literacy and good knowledge of Microsoft Office is a must.

Successful candidates will be honest, confident and successful when prioritising their workload.

You will be required to have a good level of education and have experience in administration and clerical duties with good customer service. Previous experience within a hospital setting is not a must but it is an advantage.

You will need to be able to work as part of a team, but also be able to work unsupervised, using your own initiative and reporting skills. You will have excellent organisational and time keeping skills, which are essential for this position.


For further details / informal visits contact:

Name Susan Martin

Job title Ward Clerk Team Leader

Email address

Telephone number 01444 441881 ext 68245

General information for applicants

On 1st April 2021, Brighton & Sussex University Hospital Trust will be merging with Western Sussex Hospitals NHS Foundation Trust to form a new NHS Foundation Trust that will bring together the very best of both organisations to innovate and improve the health of our communities and deliver outstanding, compassionate care locally whilst increasing the opportunities for specialised services to flourish in Sussex. This role will be subject to a TUPE transfer to Western Sussex Hospitals NHS Foundation Trust on 1st April as part of this merger.

Salaries for substantive posts will be offered to successful candidates in alignment with the NHS Agenda for Change terms and conditions. All our substantive colleagues will also receive an annual appraisal. For substantive colleagues appointed after 1 April 2019, this guides their progression through the salary steps. Please note this does not apply to Bank only applicants.

As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check . We make offers in line with the Rehabilitation of Offenders Act 1975.

Applications for Tier 2 sponsorship are welcome for those that meet the Visa and Immigrations eligibility criteria. Please note our Bank only roles are not eligible for Tier 2 sponsorship. These will be considered alongside all other applications. Under the Residence Labour Market Test, non-EEA candidates may not be appointed if a suitably qualified, experienced and skilled EU/EEA candidate is available. For further information please visit the website searching for Tier 2.

Please apply as early as you're able for this role. In the event of exceptional interest we may close adverts earlier than specified.

Further Information

For help with the application process, please contact the HR Employment Services Team on 01444 448692 /448616 or by email:

SAFERJobs To stay safe in your job search we recommend that you visit SAFERjobs (, a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the SAFERjobs website for information on common scams and to get free, expert advice for a safer job search.

  • Disability Confident Employer
  • Employer Recognition Scheme Gold
  • Smoke Free Logo
  • Apprenticeships Logo
  • Step Into Health
  • Veteran Aware