Harness Care Executive Assistant

Job description

Job responsibilities

The post-holder will:

Organise and coordinate meetings, including setting agendas in collaboration with the Chair(s).

Provide a comprehensive confidential secretarial and administrative function.

Distribute meeting materials in a timely manner and ensure all documentation is accessible to committee members.

Record minutes, actions, and key decisions, ensuring timely distribution and follow-up.

Provide administrative support to assist the committees in achieving its objectives.

Maintain a forward planner for meetings.

Assist with the development of policies, procedures, and strategies as required.

Act as the first point of contact for committee members and stakeholders regarding governance matters.

Liaise with internal and external stakeholders to ensure the effective flow of information.

Work on own initiative with minimal supervision. Prioritising workload, initiating action and resolving and referring problems as necessary and working to meet deadlines.

Support communication between PCN practices and the board of directors, ensuring collaborative working.

Maintain a central repository for documents, meeting records, and key decisions.

Keep the Terms of Reference updated and available.

Undertake additional responsibilities aligned with the role as directed by the Chair(s).

Person Specification

Skills

Essential

• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills, including the ability to draft professional correspondence.
• Knowledge of governance structures and administrative best practices.
• Ability to handle confidential information with discretion and professionalism.
• Knowledge of digital collaboration tools (e.g., Teams, SharePoint)

Values & Behaviours

Essential

• High level of attention to detail and accuracy.
• Self-motivated with the ability to work independently and as part of a team.
• Flexible and adaptable to changing demands.
• Ability to work part-time and adjust working hours/days as needed to meet organisational requirements.
• Understanding of, or willingness to learn about, the primary care landscape and PCN structures.

Qualifications

Essential

• Relevant administrative qualifications or equivalent experience
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Experience

Essential

• Proven experience in providing administrative support at a senior level
• Experience of minute-taking and coordinating meetings, including agenda setting and action tracking
• Experience of working in a healthcare, public sector, or similar environment

Desirable

• Familiarity with governance processes within a healthcare setting
• Experience working with boards or committees in a similar capacity

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Harness Care Ltd

Address

Park Royal Medical Practice

Central Middlesex Hospital, Acton Lane

London

NW10 7NS

Employer's website

https://www.harnesspcn.nhs.uk/ (Opens in a new tab)