Regional Transfusion Committee Administrator

Job summary

Join a team that helps save and improve lives every day ...

Are you an organised multi-tasker who enjoys building connections and making a difference behind the scenes? As the Administrator for the South West Regional Transfusion Committee (RTC), you'll play a key role in supporting the work that helps ensure blood is used safely and effectively across hospitals in the region.

This is a varied and rewarding parttime position where no two days are the same. You'll coordinate meetings, projects and events that bring together healthcare professionals, patient representatives and partners, all focused on sharing best practice and improving patient outcomes.

Working as part of a friendly, professional team, you'll use your strong communication and organisational skills to keep everything running smoothly. You'll have the chance to work independently, take ownership of your tasks and see the real difference your efforts make to a service that saves and improves lives every day.

Main duties of the job

In this role you will be required to provide an administrative support role to the Regional Transfusion Committee (RTC) including direct support to the RTC Chair, Customer Services regional team and Chairs of the RTC sub groups. Your responsibilities with include:

• Supporting the activities of the committee and assist in maintaining good relationships within the region by effective handling of telephone and written enquiries on a wide range of committee related issues in a professional manner.
• Arranging face to face and online meetings for the RTC, Regional Transfusion Team (RTT) and other working groups. Preparing and distributing agendas, minutes and supporting papers to the relevant RTC members, the wider healthcare community and the NHSBT Hospital Liaison team as well as nationally.
• Assist in the organisation of educational events. This will involve liaison with exhibitors, delegates and venue staff and attending to ensure the smooth running of the day.
• Undertaking specific projects as directed by the RTT, e.g. providing administrative support for pilot initiatives such as the development of new patient information.
• Designing, distributing, analysing and reporting regional audit/survey to Hospital Transfusion Committees and RTC.

You will occasionally be required to travel and spend time away from base to support team and RTC meetings / events at other NHSBT centres or external venues, with prior notice.

About us

It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, you'll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary- donate blood, blood products, organs, tissues, or stem cells to save someone in need.

Our three core values are what set us apart. They guide and inspire everything we do. By being caring, expertly meeting the needs of our patients and our people, and accepting nothing less than the best quality, we can do extraordinary work and help our people to do something extraordinary in their career, too.

Three small words, one big difference - Caring, Expert and Quality. Together we'll save and improve more lives than ever.

You will join us on our journey to create an inclusive workplace and aim to reflect the diverse communities we work with, and we positively encourage applications from all sectors of the community.

Job description

Job responsibilities

What we offer:

NHSBT promotes flexible working opportunities where the role allows; however, working hours must be part of a working week and agreed with your line manager and accommodate the calendars and clinical commitments of the RTC Chair and other key stakeholders. Hours and days may need to vary periodically to meet operational needs, so this role is not suitable for applicants seeking irregular or casual hours.

NHSBT promotes flexible working opportunities where the role will allow.

27 days annual leave (pro rata for part-time) plus Bank Holidays, increasing to 29 days after 5 years’ service and to 33 days after 10 years.

NHS pension scheme. The NHS Pension Scheme is a defined benefit scheme (not dependent on investment returns) Further details and outline of benefits can be found at: www.nhsbsa.nhs.uk/pensions ‎  

We’ve fostered a culture of continuous learning where colleagues are well-led, engaged,    and encouraged to grow. We support you in reaching your full potential, both in your current role and future career. Our Thrive program embodies our commitment to learning and development, offering a wide range of activities to support your personal and professional growth. It’s open to everyone at NHSBT, ensuring you have the resources to succeed and shine in your role.

To learn more, please see our recruitment profile, which provides a summary of the job description and person specification. This can be accessed via the link below, or by clicking ‘Apply’ if you are viewing this advert on another site.

Person Specification

Qualifications

Essential

• Minimum of 5 GCSEs (including Maths and English) at Grade C or equivalent experience
• Educated to A level, NVQ Level 3 or equivalent qualification or equivalent experience
• Advanced keyboard skills to OCS (RSA) level 2 certificate in text processing or equivalent or equivalent experience
• Demonstrates commitment to own continued professional development

Experience

Essential

• Experience of working in a busy office environment, using office equipment, handling conflicting deadlines and priorities
• Experience of working in an administrative or secretarial role
• Experience in producing meeting agenda, taking minutes, running bring forward systems and chasing progress on actions
• Highly proficient in using Microsoft Office packages (Word, Excel and PowerPoint), or equivalent Systems
• Experience of using IT systems to produce reports and correspondence which are timely, professional and accurate
• Experience of undertaking research relevant to role and prepare clear and concise reports, analysis and recommendations from the results