Job summary
Administration Assistant for The Paediatric Education Team
Band 3 - 1 post
37.5 hours a week covering a 7 day period inclusive of bank holidays.
Hours of work: 08:30-16:30pm
An exciting opportunity has arisen to recruit a Team Administrator to provide high quality administration and clerical support to the Paediatric Education Team, which is based at Lansdowne Health Centre, Winson Green, Birmingham B18 7EE
If you have excellent organisational, communication, digital and time management skills, then we would like to hear from you.
Main duties of the job
You should be forward thinking, keen to work as part of a team, as well as eager to develop your own skills and be able to demonstrate the ability to manage your workload effectively.
Experience of managing clinical records, data protection, electronic patient records, staff diaries, team inbox and stock orders is essential.
A working knowledge of computer programmes such as Microsoft Office, Powerpoint, Excel, Teams and Sway is essential. Additional programmes such as Slido and Wordwall are utilised by the team therefore a knowledge of these would be advantageous. Future development of the service will involve invoicing external clients for training, experience in raising invoices and purchase orders is desirable.
An Enhanced DBS (Disclosure and Barring Service) check is required.
About us
Be Part of Our Team...
Birmingham Community Healthcare NHS Foundation Trust (BCHC) has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people, parents and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehabilitation Centre and one of Europe's leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.
If you want to 'Be Part of Our Team' and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.
Job description
Job responsibilities
IMPORTANT
Please ensure you check your Trac account regularly as this is how we will communicate with you during the shortlisting and selection process
Please ensure all sections of the application form are completed fully. Please particularly ensure that you provide full details of all referees including business email address, telephone contact details and postal address
Please be aware that BCHC utilises a third party recruitment system (TRAC). When applying via NHS Jobs, your submitted application will be imported into TRAC and any correspondence will be sent via TRAC. We advise that you check your junk/spam emails.
Team Leader for Paediatric Education Team Team.
Aylish.Marshall1@nhs.net
07872 420816
Job description
Job responsibilities
IMPORTANT
Please ensure you check your Trac account regularly as this is how we will communicate with you during the shortlisting and selection process
Please ensure all sections of the application form are completed fully. Please particularly ensure that you provide full details of all referees including business email address, telephone contact details and postal address
Please be aware that BCHC utilises a third party recruitment system (TRAC). When applying via NHS Jobs, your submitted application will be imported into TRAC and any correspondence will be sent via TRAC. We advise that you check your junk/spam emails.
Team Leader for Paediatric Education Team Team.
Aylish.Marshall1@nhs.net
07872 420816
Person Specification
Qualifications / training
Essential
- GCSE/CSE level C or above passes in English and maths or equivalent qualification/experience
- NVQ 3 in Business administration or equivalent administrative experience
- OCR/RSA Stage II or equivalent in typing or word processing
Experience
Essential
- Relevant Administrative experience - including use of electronic patient records, Power point, spread sheets and databases.
- Evidence of extensive use of computer programmes; outlook, Microsoft word/excel, Slido, Sway & Moodle.
- Relevant experience of dealing with sensitive and/or complex situations
Skills/knowledge
Essential
- Excellent communication and organisational skills
- Ability to develop and maintain effective office systems.
- Ability to work under pressure
Personal qualities
Essential
- Able to work on own initiative and be selfmotivated
Person Specification
Qualifications / training
Essential
- GCSE/CSE level C or above passes in English and maths or equivalent qualification/experience
- NVQ 3 in Business administration or equivalent administrative experience
- OCR/RSA Stage II or equivalent in typing or word processing
Experience
Essential
- Relevant Administrative experience - including use of electronic patient records, Power point, spread sheets and databases.
- Evidence of extensive use of computer programmes; outlook, Microsoft word/excel, Slido, Sway & Moodle.
- Relevant experience of dealing with sensitive and/or complex situations
Skills/knowledge
Essential
- Excellent communication and organisational skills
- Ability to develop and maintain effective office systems.
- Ability to work under pressure
Personal qualities
Essential
- Able to work on own initiative and be selfmotivated
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
