Herefordshire and Worcestershire Health and Care NHS Trust

Team Secretary/Administrator

This job is now closed

Job summary

This post is only open to current employees of the Trust.

This is a fixed term post to provide cover for absence for specific purpose that we anticipate will be required for 6 months. We reserve the right to end this contract sooner with appropriate notice.

We are delighted to offer an exciting 6-month opportunity for a motivated and organised individual to join the CORE CAMHS team as Team Secretary/Administrator. This is a non-patient-facing role that provides essential administrative support to the service and wider team. The successful candidate will play a key role in supporting the effective running of CORE CAMHS by coordinating meetings, preparing agendas, producing accurate minutes, maintaining action logs, and responding to general administrative queries. You will be located at a CAMHS base of your choice; KHC, Aconbury, RTH, Benet Building or SCL with flexibility and opportunity for hybrid working. Due to the number of hours, this role may be suitable to complete alongside your current role.

This is an excellent opportunity for someone looking to broaden their administrative experience, develop new skills, and gain exposure to a busy and dynamic service. Full training and support will be provided, with opportunities for future progression.

Please note the Trust is unable to provide sponsorship to work for this role, to apply you must have current right to work in the UK status. Employment on a time limited visa doesn't guarantee sponsorship at point of expiry.

Main duties of the job

Prepare agendas and supporting documentation for a range of CORE CAMHS meetings.

Attend meetings, produce accurate minutes using AI, and distribute these in a timely manner.

Maintain and monitor action logs, ensuring actions are tracked and followed up appropriately.

Maintain accurate records and ensure documentation is stored appropriately.

Support the smooth day-to-day running of the service through the delivery of high-quality administrative support.

Assist with archiving of staff files within CAMHS.

Assist with other general administrative duties as required.

We are looking for someone who:

Is extremely organised.

Can effectively prioritise their own workload and work to deadlines.

Has excellent attention to detail and communication skills.

Is self-motivated and able to work independently as well as part of a team.

Is keen to learn and develop within an administrative role.

About us

At Herefordshire and Worcestershire Health and Care NHS Trust, we are working together to deliver outstanding care. We run community hospitals and community health services across Worcestershire and provide mental health and learning disability services across both Herefordshire and Worcestershire.

Our people (all 4500+ of them) provide services for people of all ages, experiencing both physical and/or mental health conditions from over 100 sites.

We will support you to thrive; offer flexible working options for a great work-life balance, help you fulfil your ambitions, and empower you to make positive changes within your team or service. We value diversity and encourage applications from people of all backgrounds, cultures, and ethnicities.

What we offer;

27 days leave plus bank holidays, increasing up to 33 days with long service
Generous NHS pension and enhanced pay when you work unsocial hours
Flexible and agile working opportunities
Great maternity, paternity, and adoption support
Wide range of supportive staff networks
Health and wellbeing opportunities

If you would like to know more, please visit our website.

We encourage you to read the attached applicant guidance notes.

Sharing your data - As a data controller we may sometimes need to process your data to pursue our legitimate business interests, for example to request a survey from you (optional), to support the Trusts understanding of where you gained interest in working for the Trust.

Date posted

03 August 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year pro rata

Contract

Fixed term

Duration

6 months

Working pattern

Part-time, Flexible working

Reference number

C9798-2500

Job locations

Kidderminster Health Centre

Bromsgrove Street

Kidderminster

Worcestershire

DY10 1PG

United Kingdom

Benet Building

Ruckhall Lane

Belmont

Hereford

Herefordshire

HR2 9RP

United Kingdom

Worcestershire Royal Hspital

Aconbury North

Charles Hastings Way

Worcester

Worcestershire

WR5 1JG

United Kingdom

Redditch Town Hall

Walter Stranz Square

Redditch

Worcestershire

B98 8AH

United Kingdom

Job description

Job responsibilities

For full details of the duties and criteria for the role please refer to the job description and person specification attached.

Job description

Job responsibilities

For full details of the duties and criteria for the role please refer to the job description and person specification attached.

Person Specification

Qualifications

Essential

Educated to vocational level 3 in Business Administration or equivalent qualification or experience or Educated to vocational level 2 or equivalent qualification, or equivalent NHS administrative experience and will be expected to undertake the relevant level 3 qualification on appointment to post.
I understand that I will be asked to provide original certificates to verify my qualifications at point of offer.

Experience

Essential

Recent, relevant Administrative/Secretarial experience.

Desirable

Previous relevant NHS experience.
Minute taking experience.

Additional Criteria

Essential

Willingness to commit to continuing professional development.
Professional manner as a representative of the Trust.
Tact and discretion for dealing with confidential information.
Ability to meet the travel requirements of the role.
I understand the Trust is unable to provide sponsorship to work for this role, and employment on a time limited visa doesn't guarantee sponsorship at point of expiry.

Skills and Abilities

Essential

Role modelling good behaviour.
Manages own workload and able to work independently as well as part of a team.
A positive attitude with the ability to act on feedback.
Ability to praise and be supportive to others.
Ability to communicate clearly and effectively in English in both verbal and written formats.
Ability to deal with non-routine activities such as answering queries, progress chasing and task-related problem solving.

Desirable

Audio typing skills.
Minute taking skills.

Knowledge

Essential

Knowledge of a range of administrative and secretarial procedures and systems.

Person Specification

Qualifications

Essential

Educated to vocational level 3 in Business Administration or equivalent qualification or experience or Educated to vocational level 2 or equivalent qualification, or equivalent NHS administrative experience and will be expected to undertake the relevant level 3 qualification on appointment to post.
I understand that I will be asked to provide original certificates to verify my qualifications at point of offer.

Experience

Essential

Recent, relevant Administrative/Secretarial experience.

Desirable

Previous relevant NHS experience.
Minute taking experience.

Additional Criteria

Essential

Willingness to commit to continuing professional development.
Professional manner as a representative of the Trust.
Tact and discretion for dealing with confidential information.
Ability to meet the travel requirements of the role.
I understand the Trust is unable to provide sponsorship to work for this role, and employment on a time limited visa doesn't guarantee sponsorship at point of expiry.

Skills and Abilities

Essential

Role modelling good behaviour.
Manages own workload and able to work independently as well as part of a team.
A positive attitude with the ability to act on feedback.
Ability to praise and be supportive to others.
Ability to communicate clearly and effectively in English in both verbal and written formats.
Ability to deal with non-routine activities such as answering queries, progress chasing and task-related problem solving.

Desirable

Audio typing skills.
Minute taking skills.

Knowledge

Essential

Knowledge of a range of administrative and secretarial procedures and systems.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Herefordshire and Worcestershire Health and Care NHS Trust

Address

Kidderminster Health Centre

Bromsgrove Street

Kidderminster

Worcestershire

DY10 1PG

United Kingdom

Employer's website

https://www.hacw.nhs.uk/careers (Opens in a new tab)

Employer details

Employer name

Herefordshire and Worcestershire Health and Care NHS Trust

Address

Kidderminster Health Centre

Bromsgrove Street

Kidderminster

Worcestershire

DY10 1PG

United Kingdom

Employer's website

https://www.hacw.nhs.uk/careers (Opens in a new tab)