Temporary Staffing Administrator

Job description

Job responsibilities

Provide advice and guidance to managers and applicants in all aspects of the temporary recruitment process in line with the agreed policies and procedures.

Contact doctors with induction information and organise personal files/induction packs.

Provide support to the Senior Resourcing Officer in the administration of all temporary resourcing activities.

To respond to staff or manager enquiries by e-mail or phone, prioritise correspondence, e-mails and enquiries/queries.

To compose and produce general correspondence and reports, as directed, ensuring presentation and lay out of documents conforms to the Trusts corporate image.

Deal effectively with payroll related queries from temporary workers.

Answer all incoming calls to the temporary resourcing team in a timely, polite and professional manner.

Ensuring external and internal problems/complaints, including flexible worker performance issues are handled appropriately and politely, referring onto the Team Leader / Temporary Staffing Manager as appropriate.

To ensure that appropriate information regarding hospital living accommodation is made available to all temporary staff and new appointments.

Review temporary recruitment paperwork for compliance with relevant legislation e.g. equality and provide advice and guidance to managers on necessary changes, escalating as appropriate.

Work to achieve deadlines for temporary recruitment and requests with managers being mindful of capacity of department to support ID and right to work checking.

Provide advice on terms and conditions of temporary resourcing. e.g. NHSi Agency Controls and Procurement.

Produce appointment letters and temporary agreements in accordance with agreed and statutory timescales.

Responsible for ensuring the scheduling of all mandatory training for all bank workers.

Administer the end to end recruitment process, including ensuring that all pre-employment checks are completed prior to a candidate commencing employment.

Keep up to date with changes to the authorised signatory list to ensure the appropriate approval of contractual change documentation.

Ensure that paperwork has been correctly authorised and that omissions and inaccuracies are corrected by the appropriate manager before input is carried out.

As part of the Single Corporate Service, the role provides a service across both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust.

Please note your application may be transferred to the Portsmouth Hospitals University NHS TrustApplicant Tracking System (ATS) if you are selected for an interview.

Person Specification

Experience

Essential

• NVQ Level 3 in Business Administration or equivalent experience
• Experience of working in a busy office environment
• Experience of effectively using paper and electronic filing systems
• Experience of inputting data into personnel/payroll or other similar systems and use of Microsoft office
• High standard of computer literacy with good keyboard skills
• Ability to communicate effectively by telephone, particularly in giving instruction on the use of systems
• Ability to communicate effectively in person, dealing with callers to the department who may be distressed and / or upset
• Ability to communicate effectively in writing

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Isle of Wight NHS Trust

Address

St Mary's Hospital

Parkhurst Road

Newport, Isle of Wight

PO30 5TG

Employer's website

https://www.iow.nhs.uk/ (Opens in a new tab)