Job summary
The Finance Analyst is responsible for providing the day to day management of the Capital and Vat function within the Technical Accounts Team.
The post holder will ensure that all work is completed in line with both local and national timetables and the Trust's Standing Financial Orders and Instructions.
The post holder will be responsible for providing a capital and Vat accounting services to the Trust's Divisions and ensuring all capital and Vat financial information are correctly processed.
Main duties of the job
Capital Programme Management
- Responsible for capital accounting and reporting. This will include: -
- Assisting with annual capital charges forecasting ensuring compliance with all relevant guidance and reporting deadlines.
- Assisting with the calculation and accounting of annual indexation and depreciation in accordance with the Trust accounting policies.
- Assisting with the monitoring of capital expenditure against the agreed capital programme. This will involve responsibility for updating the capex report, checking reported expenditure is correct, preparing and inputting journals, ensuring the authenticity and accuracy of all expenditure accruals, interrogating the general ledger and other systems to verify data.
- Accounting promptly for capital additions and disposals ensuring compliance at all times with the requirements of the Trusts Standing Financial Instructions. This will require the operation of robust controls both at period end and year end to ensure that all transactions are appropriately captured.
- Maintain the asset register and ensure that it is accurate and up to date at all times, and that an appropriate documented system of amendments, checks and controls is in place.
Vat Accounting and submission of returns
Salary Sacrifice scheme management
Construction services industry scheme
PFI and lease accounting
About us
Here at ELHT, we know what we do well, but always continue our aim to be amazing; we strive to provide the very best training and development packages and opportunities for our Finance Team, our ELHT colleagues and our local youth population and have been recognised nationally for this. This year we have been the recipients of 2 prestigious national training awards including the 'Public Finance - Training and Development initiative award'.
We don't just look at you for who you are now; we look at you for who you could be in the future. We take training seriously, and encourage you to do the same. We are a University Teaching Trust and want staff to develop their capabilities to the full with a range of learning opportunities and a set development plan. We provide a supportive environment in which to learn, with the opportunity to further your skills and career within an exciting and evolving environment.
Job description
Job responsibilities
Capital Programme Management
- Responsible for capital accounting and reporting. This will include: -
- Assisting with annual capital charges forecasting ensuring compliance with all relevant guidance and reporting deadlines.
- Assisting with the calculation and accounting of annual indexation and depreciation in accordance with the Trust accounting policies.
- Assisting with the monitoring of capital expenditure against the agreed capital programme. This will involve responsibility for updating the capex report, checking reported expenditure is correct, preparing and inputting journals, ensuring the authenticity and accuracy of all expenditure accruals, interrogating the general ledger and other systems to verify data.
- Accounting promptly for capital additions and disposals ensuring compliance at all times with the requirements of the Trusts Standing Financial Instructions. This will require the operation of robust controls both at period end and year end to ensure that all transactions are appropriately captured.
- Maintain the asset register and ensure that it is accurate and up to date at all times, and that an appropriate documented system of amendments, checks and controls is in place.
- Assist with the maintenance and update of the Revaluation and Impairment Reserves, ensuring that accurate records of revaluation by individual asset are maintained at all times.
- Ensure on a monthly basis that the balance sheet correctly reflects all acquisitions and disposals, depreciation and indexation documenting a monthly reconciliation of all capital to the financial ledgers.
- Liaison with estates officers to agree actual spend and committed spend against planned spend in respect of estates schemes, and to identify and account for planned impairments of building assets.
- Regular review of asset lives, at least on an annual basis.
- Assisting with PFI Accounting
- Assisting IFRS 16 Lease accounting process.
- Responsible for understanding and implementing VAT guidelines with respect to capital schemes and ensuring the VAT is correctly accounted for on a monthly basis.
- Assisting with the validation and correct accounting treatment of any revaluations carried out by the appointed external valuer.
- Responsibility for carrying out annual asset verification exercises to confirm assets on the register. Ensuring all new assets purchased are tagged at source. Assisting budget holders by providing further details of assets on the register to aid identification.
- Complete monthly tasks timely and accurately e.g., the monthly depreciation, the PFI service charge, the lifecycle, capital creditors journals and fixed asset reconciliation.
- Continually assess and audit own work to further improve control and efficiency.
- Reviewing vat transactions have been coded correctly, preparing and submitting monthly vat returns to HMRC.
- Dealing with monthly Construction Industry Service process and submitting returns to HMRC.
- To be the first point of contact for budget holders with capital and Vat queries. Such requests will have to be prioritised to ensure timely, accurate and customer focused responses.
- Ensure there are up to date procedure notes for all tasks within the role.
Job description
Job responsibilities
Capital Programme Management
- Responsible for capital accounting and reporting. This will include: -
- Assisting with annual capital charges forecasting ensuring compliance with all relevant guidance and reporting deadlines.
- Assisting with the calculation and accounting of annual indexation and depreciation in accordance with the Trust accounting policies.
- Assisting with the monitoring of capital expenditure against the agreed capital programme. This will involve responsibility for updating the capex report, checking reported expenditure is correct, preparing and inputting journals, ensuring the authenticity and accuracy of all expenditure accruals, interrogating the general ledger and other systems to verify data.
- Accounting promptly for capital additions and disposals ensuring compliance at all times with the requirements of the Trusts Standing Financial Instructions. This will require the operation of robust controls both at period end and year end to ensure that all transactions are appropriately captured.
- Maintain the asset register and ensure that it is accurate and up to date at all times, and that an appropriate documented system of amendments, checks and controls is in place.
- Assist with the maintenance and update of the Revaluation and Impairment Reserves, ensuring that accurate records of revaluation by individual asset are maintained at all times.
- Ensure on a monthly basis that the balance sheet correctly reflects all acquisitions and disposals, depreciation and indexation documenting a monthly reconciliation of all capital to the financial ledgers.
- Liaison with estates officers to agree actual spend and committed spend against planned spend in respect of estates schemes, and to identify and account for planned impairments of building assets.
- Regular review of asset lives, at least on an annual basis.
- Assisting with PFI Accounting
- Assisting IFRS 16 Lease accounting process.
- Responsible for understanding and implementing VAT guidelines with respect to capital schemes and ensuring the VAT is correctly accounted for on a monthly basis.
- Assisting with the validation and correct accounting treatment of any revaluations carried out by the appointed external valuer.
- Responsibility for carrying out annual asset verification exercises to confirm assets on the register. Ensuring all new assets purchased are tagged at source. Assisting budget holders by providing further details of assets on the register to aid identification.
- Complete monthly tasks timely and accurately e.g., the monthly depreciation, the PFI service charge, the lifecycle, capital creditors journals and fixed asset reconciliation.
- Continually assess and audit own work to further improve control and efficiency.
- Reviewing vat transactions have been coded correctly, preparing and submitting monthly vat returns to HMRC.
- Dealing with monthly Construction Industry Service process and submitting returns to HMRC.
- To be the first point of contact for budget holders with capital and Vat queries. Such requests will have to be prioritised to ensure timely, accurate and customer focused responses.
- Ensure there are up to date procedure notes for all tasks within the role.
Person Specification
Qualifications
Essential
- Qualifications Educated to degree level or equivalent qualification
Desirable
- AAT technician or equivalent
Experience
Essential
- Competent financial experience including experience in key elements of accountabilities: - final accounts, financial systems, audit requirements
- Extensive finance experience, normally 3 years including capital and vat accounting
- Experience in using Microsoft Office. This particularly applies to Excel
Desirable
- NHS Finance Experience
- Experienced in responding to queries from internal and external auditors
- ECDL
Knowledge and Skills
Essential
- Understanding of accounting Techniques and Procedures principles
- Understanding of relevant accounting standards and how to apply them
Desirable
- Understanding of issues facing the NHS. An awareness of East Lancs Hospital Trust
Person Specification
Qualifications
Essential
- Qualifications Educated to degree level or equivalent qualification
Desirable
- AAT technician or equivalent
Experience
Essential
- Competent financial experience including experience in key elements of accountabilities: - final accounts, financial systems, audit requirements
- Extensive finance experience, normally 3 years including capital and vat accounting
- Experience in using Microsoft Office. This particularly applies to Excel
Desirable
- NHS Finance Experience
- Experienced in responding to queries from internal and external auditors
- ECDL
Knowledge and Skills
Essential
- Understanding of accounting Techniques and Procedures principles
- Understanding of relevant accounting standards and how to apply them
Desirable
- Understanding of issues facing the NHS. An awareness of East Lancs Hospital Trust
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
