Administrative Assistant / Assistant Secretary
This job is now closed
Job summary
An exciting opportunity has arisen for an experienced individual to join our Improvement Team, to provide comprehensive, professional and effective administrative support.
The successful candidate will support the delivery of the Improvement Team's aims and objectives during an exciting time of change, as quality improvement becomes a key focus for our Trust.
The role offers variety from general administration duties, facilitator support and co-ordination of a variety of events. In addition there will be a number of learning opportunities available to them.
Main duties of the job
The Improvement Team administrator provides an essential, high quality administration support function in relation to all improvement work. The post holder may additionally manage the diary commitments for the Associate Medical Director for Quality Improvement
The role will require regular contact with staff from departments within the Trust across both York and Scarborough sites, and external clients with both routine and complex information, some of which may be confidential
Main duties:
- Communicates with a range of contacts, for example, staff from other departments and external clients, concerning both routine and complex information, some of which maybe be confidential.
- Demonstrate knowledge and skills in planning workload and the ability to use their own initiative when supporting training days, hiring venues, planning diaries.
- Be required to prioritise own work and make judgements in relation to, for example, resolving conflicting diary appointments and/or meeting arrangements.
- Manage QI diary commitments for the Associate Medical Director for QI as required.
- Produce letters, reports and other documents as required from, for example, teams' meetings, audio tapes, handwritten formats and utilising advanced keyboard skills.
- To be responsible for the administrative preparation of agenda and papers for Trust QI committees and meetings, taking minutes and action notes as required. Dealing with actions arising from meetings and liaising with appropriate staff as necessary.
About us
Our benefits
We offer a range of benefits to support our staff including:
- Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
- 27 days holiday rising to 33 days (depending on NHS Trust service)
- A variety of different types of paid and unpaid leave covering emergency and planned leave
- Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
- NHS Car Lease scheme and Cycle to Work scheme
- An extensive range of learning and development opportunities
- Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Details
Date posted
24 September 2024
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,071 to £25,674 a year pro rata
Contract
Permanent
Working pattern
Part-time
Reference number
419-6388629-AA-CNT
Job locations
York Hospital
Wigginton Road
York
YO31 8HE
Employer details
Employer name
York and Scarborough Teaching Hospitals NHS Foundation Trust
Address
York Hospital
Wigginton Road
York
YO31 8HE
Employer's website
https://www.yorkhospitals.nhs.uk (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
Privacy notice
York and Scarborough Teaching Hospitals NHS Foundation Trust's privacy notice (opens in a new tab)