Job summary
Closing date: 9th December 2025
Shortlisting to commence: 10th December 2025
Interviews to take place: 16th December 2025
BTHFT are looking to recruit 2 Estates and Facilities Administrative Assistants to join the Estates & Facilities Business Management Team. The post holders will be responsible for the provision of an efficient and effective administrative service for the Estates and Facilities Directorate.
Hours will be Monday to Friday and will include some 7.30am starts & some 4pm finishes (to cover the core hours of the E&F Helpdesk).
Main duties of the job
The post holders will be expected to work as part of a team supporting successful delivery of the E&F Helpdesk services for the Trust.
About us
Our People Charter outlines the behaviours we can expect from one another and what you can expect from Bradford Teaching Hospitals Foundation Trust:
- We value people
- We are one team
- We care
We're keen to meet people who share these values and are passionate about delivering the highest quality of care to our patients.
Job description
Job responsibilities
Please see the attached job description and person specification for more information before applying for this role.
Job description
Job responsibilities
Please see the attached job description and person specification for more information before applying for this role.
Person Specification
Experience
Essential
- Experienced in general office administration duties
- Experience of working in a team
- Experience of working in a busy office environment
- Experience of working to deadlines and keeping systems up to date
- Use of Microsoft Office products, including but not limited to Word, Excel, Powerpoint & Outlook
- Experience of providing administrative support to meetings, including minute taking
- Understands the limits and scope of the job role and the need to only do tasks they have been trained to do. Knows when to escalate when a situation is beyond their scope of practice.
Desirable
- Experienced in the use of a Computer Aided Facility Management (CAFM) software system e.g. Planet
Skills
Essential
- Excellent standard of communication skills (written & verbal)
- Good customer care and interpersonal skills
- Accurate advanced keyboard skills
- Demonstrate the ability of working flexibly
- Excellent telephone manner
- Ability to remain calm and professional at all times
- Self-motivated
- Ability to manage frequent interruptions during the working day which may result in ad hoc changes in the prioritisation of workload
Knowledge
Essential
- Understanding of Information Governance and Confidentiality
Qualifications
Essential
- Educated to GCSE grade 4 (C) standard or equivalent in English and Maths
- RSA 3 Typing/Word Processing or NVQ 3 Level 3 equivalent qualification or equivalent experience.
Desirable
- Shorthand / speed writing qualification
Person Specification
Experience
Essential
- Experienced in general office administration duties
- Experience of working in a team
- Experience of working in a busy office environment
- Experience of working to deadlines and keeping systems up to date
- Use of Microsoft Office products, including but not limited to Word, Excel, Powerpoint & Outlook
- Experience of providing administrative support to meetings, including minute taking
- Understands the limits and scope of the job role and the need to only do tasks they have been trained to do. Knows when to escalate when a situation is beyond their scope of practice.
Desirable
- Experienced in the use of a Computer Aided Facility Management (CAFM) software system e.g. Planet
Skills
Essential
- Excellent standard of communication skills (written & verbal)
- Good customer care and interpersonal skills
- Accurate advanced keyboard skills
- Demonstrate the ability of working flexibly
- Excellent telephone manner
- Ability to remain calm and professional at all times
- Self-motivated
- Ability to manage frequent interruptions during the working day which may result in ad hoc changes in the prioritisation of workload
Knowledge
Essential
- Understanding of Information Governance and Confidentiality
Qualifications
Essential
- Educated to GCSE grade 4 (C) standard or equivalent in English and Maths
- RSA 3 Typing/Word Processing or NVQ 3 Level 3 equivalent qualification or equivalent experience.
Desirable
- Shorthand / speed writing qualification
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
