Job summary
We currently have an exciting opportunity for an
Advanced Apprentice to join our Financial Management team primarily based at
Worcestershire Royal Hospital. This post is an ideal opportunity to learn about
the financial management side of Finance within the NHS whilst offering
individuals the chance to earn a salary, gain valuable work experience and new
skills whilst at the same time being supported to achieve their AAT Level 3 Qualification. This is an opportunity not only to build your skills and confidence but
will also open a wealth of possibilities for your future career within the NHS
and its unique workforce.
We are looking for
individuals who are enthusiastic, self-motivated, keen to learn and willing to
be flexible to meet the changing demands of the service.
The successful candidate must be customer
focused, with exceptional communication and interpersonal skills.
Main duties of the job
To support the Financial Management team by ensuring that the financial reports are accurate and timely. To ensure that all transactions and processes are in accordance with the Finance Departments internal procedures and timetable.
About us
Worcestershire Acute Hospitals NHS Trust is a large
acute and specialised hospital trust that provides a range of local acute
services to the residents of Worcestershire and more specialised services to a
larger population in Herefordshire and beyond.
The Trust operates hospital-based services from
three sites in Kidderminster, Redditch and Worcester
Our workforce is more than 7,000 strong, and our
caring staff are recognised as providing good and outstanding patient-centred
care. You could be one of them.
We are committed to recruiting the best people to
work with us. Our values, which we ask all staff to demonstrate, underpin our
everyday work and remain firmly at the heart of all we do.
Being open and honest
Ensuring people feel cared for
Showing respect to everyone
We are committed to developing a culture of continuous improvement by embedding the principles of our Improvement System.
We are proud to have achieved Timewise
accreditation - this means we are committed to embedding flexible working
within our organisation as a flex positive employer.
DBS Checks and Costs
Any applicants who are offered posts requiring a
DBS check as part of their employment check will have the cost of this check
(at the current rate) deducted from their salary. Please see link in Supporting
Information section for more details on DBS checks and costs.
Job description
Job responsibilities
Key Duties:
- Completes month end procedures, with supervision, by
collating financial documents and inputting data, recharges, budget virements
and journals into computerised finance system, databases and spreadsheets with
accuracy using standard keyboard skills.
- Requires knowledge
and follows departmental procedures/policies e.g. inputting data into finance
systems, providing standard reports, and identifies and suggests improvements
where appropriate.
- Assist in checking
funding for, and process Approval to Recruit (ATR) applications. Records and codes payroll forms and update
Directorates establishment records on a daily basis. - Required to
concentrate for prolonged periods and manage occasional interruptions to answer
queries from staff and budget holders.- Files source
documents in accordance to departmental procedures.
- Generates timely
budget reports from computerised reporting system and distributes with nominal
rolls to budget holders/managers.
- Investigates and
answers routine queries received from budget managers/Finance Manager with a
basic knowledge and understanding of the Directorates. Communicates to Finance
Manager any material issues as required.
- Analyses detailed
data by accessing the information from computerised payroll and finance systems
to identify errors/discrepancies and report findings.
- Creates
spreadsheets to provide ad hoc costings/information to budget managers. - Meets budget
managers to discuss financial issues where appropriate, and with supervision
where required. - Assists in the
formal budget manager Training Sessions and assist in training new starters in
the Financial Management Team where appropriate.
- Assists in the
annual budget setting process according to the timetable and procedures as set
out in the policy.
- Plans own workday,
with supervision, to meet financial timetables/priorities/deadlines set by
Finance Manager, who provides advice when required.
Job description
Job responsibilities
Key Duties:
- Completes month end procedures, with supervision, by
collating financial documents and inputting data, recharges, budget virements
and journals into computerised finance system, databases and spreadsheets with
accuracy using standard keyboard skills.
- Requires knowledge
and follows departmental procedures/policies e.g. inputting data into finance
systems, providing standard reports, and identifies and suggests improvements
where appropriate.
- Assist in checking
funding for, and process Approval to Recruit (ATR) applications. Records and codes payroll forms and update
Directorates establishment records on a daily basis. - Required to
concentrate for prolonged periods and manage occasional interruptions to answer
queries from staff and budget holders.- Files source
documents in accordance to departmental procedures.
- Generates timely
budget reports from computerised reporting system and distributes with nominal
rolls to budget holders/managers.
- Investigates and
answers routine queries received from budget managers/Finance Manager with a
basic knowledge and understanding of the Directorates. Communicates to Finance
Manager any material issues as required.
- Analyses detailed
data by accessing the information from computerised payroll and finance systems
to identify errors/discrepancies and report findings.
- Creates
spreadsheets to provide ad hoc costings/information to budget managers. - Meets budget
managers to discuss financial issues where appropriate, and with supervision
where required. - Assists in the
formal budget manager Training Sessions and assist in training new starters in
the Financial Management Team where appropriate.
- Assists in the
annual budget setting process according to the timetable and procedures as set
out in the policy.
- Plans own workday,
with supervision, to meet financial timetables/priorities/deadlines set by
Finance Manager, who provides advice when required.
Person Specification
Experience
Essential
- Previous office administration experience
Desirable
- Experience of working in a Finance Department or General Office
- Financial Management experience (budgets, monthly reporting etc)
Other Job Requirements
Essential
- Awareness of confidentiality
Qualifications
Essential
- Maths & English GCSE/O Level or Functional Skills - grade A-C/4-7/Level 2
- Has previously studied a Level 2 Apprenticeship or NVQ Level 2 or Association of Accounting Technicians (AAT Level 2) intermediate level or relevant equivalent experience
Desirable
- Minimum 5 O Levels or GCSEs or equivalent grade A-C/4-7/Level 2
Skills & Knowledge
Essential
- IT literate including spreadsheet skills
- Good numeracy skills
- Excellent telephone manner
- Able to produce accurate and timely work
- Good organisation and communication skills
Desirable
- Word processing/Database skills
- Experience with General Ledger packages
Personal Qualities
Essential
- Neat personal presentation
- A team player
- Flexible approach to work
- Reliable and able to work under pressure
- Able to maintain concentration through interruption
- Positive attitude
- Adaptable to change
Person Specification
Experience
Essential
- Previous office administration experience
Desirable
- Experience of working in a Finance Department or General Office
- Financial Management experience (budgets, monthly reporting etc)
Other Job Requirements
Essential
- Awareness of confidentiality
Qualifications
Essential
- Maths & English GCSE/O Level or Functional Skills - grade A-C/4-7/Level 2
- Has previously studied a Level 2 Apprenticeship or NVQ Level 2 or Association of Accounting Technicians (AAT Level 2) intermediate level or relevant equivalent experience
Desirable
- Minimum 5 O Levels or GCSEs or equivalent grade A-C/4-7/Level 2
Skills & Knowledge
Essential
- IT literate including spreadsheet skills
- Good numeracy skills
- Excellent telephone manner
- Able to produce accurate and timely work
- Good organisation and communication skills
Desirable
- Word processing/Database skills
- Experience with General Ledger packages
Personal Qualities
Essential
- Neat personal presentation
- A team player
- Flexible approach to work
- Reliable and able to work under pressure
- Able to maintain concentration through interruption
- Positive attitude
- Adaptable to change
