Sussex Partnership NHS Foundation Trust

Ward Administrator

The closing date is 27 November 2025

Job summary

We are looking for a motivated and enthusiastic individual, who enjoys challenges, to join our team at the Chichester Centre, a low secure mental health Mental Health unit comprising of three wards, two male and one female, in Chichester, West Sussex.

You will be working as an administrator for Forensic Healthcare service where you will use your skills to support highly-skilled and dedicated clinical staff from a multitude of backgrounds including; doctors, nurses, pharmacists, therapists, and social workers, to help ensure that we continue to provide excellent patient-focused care.

As well as the clinical team you will be dealing with patients, carers and visitors to the unit, as well as telephone calls and enquiries from the general public, patients and relatives.

This post offers an excellent opportunity to work in an interesting and diverse environment. You will be offered opportunities for training and professional development.

If you would like to join our team, then we would like to hear from you.

Main duties of the job

We are looking for a motivated and enthusiastic person who has:

Planning and organisational skills Ability to work on own initiative as well as works well in a team Has good PC skills: - experience of Microsoft Office, including but not exclusively Microsoft Outlook, Word, Excel, SystmOne and SharePoint Has excellent written (including minute taking) and verbal communication skills and a pleasant telephone manner Helpful and flexible attitude is essential Has good interpersonal skills and is able to work in a confidential and sensitive manner

You will be provided with training and development opportunities and regular supervision.

This is for 24.5 hours across 3-4 days which would which we would prefer to include a Monday and Friday (these days may be subject to change and as much notice as possible will be given). We will also consider a job share.

About us

As part of our commitment to quality and professionalism we ensure that all our new staff undertakes a thorough induction programme with us when they commence their new roles.

What you can expect:

As a mental health trust, we place a huge focus on the wellbeing of our staff and ensure our reward packages reflect the important work you do.You can expect to receive: Access to numerous wellbeing and support programmes Excellent supervision programmes, with ongoing opportunities for training and development Access to a host of discount schemes (inc. gyms, shopping, restaurants and cars) Superb NHS Pension Generous holiday entitlement (starts at 27 days + 8 bank holidays) And much more!...

Informal discussions are most welcome.

Date posted

13 November 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year pro rata

Contract

Permanent

Working pattern

Part-time, Job share

Reference number

354-FH-20563

Job locations

The Chichester Centre

Graylingwell Drive

Chichester

PO196GS

Job description

Job responsibilities

You will be required to work to a very high standard of accuracy, have excellent organisational skills and be able to demonstrate initiative in planning your own workload in a way that supports the clinical team and ward team.

To liaise withother departments and services and to respond effectively to enquiries from the general public,service users, referrers and other agencies. To consistently deliver a patient focussed service, which promotes good customer service and effective working relationships.

The role will involve:

Planning and minute taking for key meetings as well as ad-hoc meetings as needed

Supporting the Admin Team with a variety of tasks as needed

Maintaining patient records, key data and group mailbox

Ordering clinical, dry goods, stationary and specialised equipment using our Oracle ordering system

Covering for other Admin Team staff

See Job Description for further details

Job description

Job responsibilities

The role will involve:

Planning and minute taking for key meetings as well as ad-hoc meetings as needed

Supporting the Admin Team with a variety of tasks as needed

Maintaining patient records, key data and group mailbox

Ordering clinical, dry goods, stationary and specialised equipment using our Oracle ordering system

Covering for other Admin Team staff

See Job Description for further details

Person Specification

Qualifications

Essential

NVQ 3 or equivalent qualifications
Good standard of secondary education; GCSE at Grade C or above or equivalent

Knowledge/Experience

Essential

Proven experience of a range of administrative procedures
Experience of producing documents to a high standard of presentation with good accuracy
Experience of developing, managing and maintaining office information systems
Experience of working as part of a team

Person Specification

Qualifications

Essential

NVQ 3 or equivalent qualifications
Good standard of secondary education; GCSE at Grade C or above or equivalent

Knowledge/Experience

Essential

Proven experience of a range of administrative procedures
Experience of producing documents to a high standard of presentation with good accuracy
Experience of developing, managing and maintaining office information systems
Experience of working as part of a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.