Sussex Partnership NHS Foundation Trust

Eating Disorder Team Secretary/Administrator

The closing date is 27 November 2025

Job summary

A great opportunity has become available for an experienced secretary/administrator for the young peoples' Eating Disorder Service.

You will work as part of their multidisciplinary teams, ensuring an efficient and confidential service.

Main duties of the job

The main duties of the role are to manage the day-to-day administration needs of the Spring Tide Eating Disorder Day Service team. Some reception cover will be required to cover breaks and absences at the Spring Tide Day Service, which is based in Aldrington House, Hove. You will be meeting and greeting our young people and their families in Hove, some of whom may be distressed so a compassionate and calm manner is essential.

You will have a good working knowledge of Microsoft Word, Excel, and Outlook. Other skills required are diary management, accurate typing, the ability to compose your own emails/correspondence and organisational skills. You will be supporting the Service Manager with her administration and management of annual leave/appraisals and supervisions.

You will also be required to support the established administration team for the Sussex Family Eating Disorders community team who are also based at Aldrington House with spokes/clinics in Horsham and Hailsham.

About us

Sussex Partnership Trust provide specialist NHS mental health, learning disability and neurodiversity services and care for people of all ages at home, in hospital and through our community services in Sussex.

Travel easily between coast and countryside, with a blend of picturesque villages and seaside towns there's always new experiences to be enjoyed
Embrace the city life with great access to visit Brighton and London
With easy access to Gatwick and Heathrow and excellent railway links across the UK there is plenty of opportunity for adventure

Date posted

13 November 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

354-CS-21752

Job locations

Aldrington House

35 New Church Road

Hove

BN3 4AG

Job description

Job responsibilities

The role supports Consultant Psychiatrists, Mental Health Practitioners and clinical staff with administrative and secretarial duties, including:

Typing and sending clinic letters
Booking appointments and diary management
Telephone calls to and from service users, carers, staff
Email inbox management
Minute taking
Reception cover
Processing Referrals
Arranging Blood forms and ECG's/DEXA scans
Liaison with GP surgeries, schools, hospitals, and other professionals

Job description

Job responsibilities

The role supports Consultant Psychiatrists, Mental Health Practitioners and clinical staff with administrative and secretarial duties, including:

Typing and sending clinic letters
Booking appointments and diary management
Telephone calls to and from service users, carers, staff
Email inbox management
Minute taking
Reception cover
Processing Referrals
Arranging Blood forms and ECG's/DEXA scans
Liaison with GP surgeries, schools, hospitals, and other professionals

Person Specification

Qualifications

Essential

NVQ 3 or equivalent
RSA 3 or equivalent experience and evidence of further practical experience or equivalent
Good standard of secondary education; GCSE at Grade C or above or equivalent

Knowledge/Experience

Essential

Proven experience of a range of secretarial procedures
Experience of producing documents to a high standard of presentation with good accuracy
Experience of maintaining office systems
Experience of working as part of a team

Person Specification

Qualifications

Essential

NVQ 3 or equivalent
RSA 3 or equivalent experience and evidence of further practical experience or equivalent
Good standard of secondary education; GCSE at Grade C or above or equivalent

Knowledge/Experience

Essential

Proven experience of a range of secretarial procedures
Experience of producing documents to a high standard of presentation with good accuracy
Experience of maintaining office systems
Experience of working as part of a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.