Sussex Partnership NHS Foundation Trust

Ward Administrator

The closing date is 26 November 2025

Job summary

We are building a new hospital in Bexhill to replace our inpatient services at the Department of Psychiatry. This means that, if you are successful in your application, you will be asked to transfer to the new facilities when it opens in 2026. The temporary base until the new Hospital opens, will be Dept of Psychiatry, Eastbourne DGH, Kings Drive, Eastbourne, East Sussex BN21 2UD

This is an exciting opportunity to join a Sussex Partnership Foundation Trust Admin Team. We are looking for an enthusiastic motivated person with excellent communication and organisational skills to currently work on Heathfield Ward at the Department of Psychiatry, Eastbourne District General Hospital. This is an 18-bedded all-female integrated functional acute mental health ward providing care for predominantly older aged adults.

The successful candidate must have a good standard of secondary education, strong admin organisational skills, have a good working knowledge of Microsoft Excel, Word and Outlook, and had experience of dealing with cash along with a good understanding of confidentiality.

Working hours are Monday to Friday 08.00 - 16.00 - 37 1/2 hours per week

Main duties of the job

In addition to regular admin duties, this role will be crucial in delivering very high standards of record-keeping by carrying out weekly Carenotes audits (sometimes twice weekly), weekly Mental Health Act Audits and monthly NEWS audits (National Early Warning Score) regarding physical care. This will ensure the ward meets CQC standards. The post will also offer admin support to the ECT Clinic, main Reception and cover for the Welfare/Cash Office which provides Finance/Welfare assistance tostaff, patients, and relatives,controlling, recording and receipting patients' property.

The successful applicant must beself-motivated, adaptable and able to workon your own initiative as well as part of a multidisciplinary team. Effective communication skills and a commitment to caring must be demonstrated. You will require

- - Excellent interpersonal skills
  - Knowledge of software programmes / IT systems
  - Good organisational and time-management skills

In return we can offer:

- - Comprehensive induction package
  - Supportive working environment
  - Excellent educational / training opportunities

About us

The Trust provides mental health and learning disability care for all ages across Sussex and for children and young people in Hampshire.

As a Mental Health Trust, Sussex Partnership places a huge focus on the wellbeing of our staff, as well as ensuring our reward packages reflect the immensely important work they do.

Your benefits:

Access to a host of discount schemes including Blue Light Card

Generous holiday entitlement (starting at 27 days plus Bank Holidays)

Excellent NHS Pension

Discounted Gym Memberships

A position within a Trust rated as 'Outstanding' for caring and 'Good' overall by the CQC

Access to full psychological support via our internal wellbeing team

Excellent supervision programmes, with ongoing opportunities for training and development.

In return for your skills and expertise we can offer you continued training and development, variety and a rewarding challenge and the opportunity to work within a friendly and supportive team

Date posted

13 November 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

354-AE-21224

Job locations

DOP - Eastbourne. Coombe Valley hospital in 2026

Eastbourne

BN21 2UD

Job description

Job responsibilities

You must be able to provide a comprehensive range of admin support to the nursing team. Liaising with other Departments and services and to respond effectively to enquires from the general public, service users, referrers and other agencies whilst maintaining excellent communication and relationship skills.

Person Specification

Qualifications/Knowledge

NVQ 3 or equivalent

Good standard of secondary education GCSE at grade C or above

Proven experience of a range of secretarial procedures

See attached Job Description and Person Specification for full details

Job description

Job responsibilities

Person Specification

Qualifications/Knowledge

NVQ 3 or equivalent

Good standard of secondary education GCSE at grade C or above

Proven experience of a range of secretarial procedures

See attached Job Description and Person Specification for full details

Person Specification

Qualifications

Essential

NVQ 3 or equivalent qualifications
Good standard of secondary education; GCSE at Grade C or above or equivalent

Knowledge/Experience

Essential

Proven experience of a range of administrative procedures
Experience of producing documents to a high standard of presentation with good accuracy
Experience of developing, managing and maintaining office information systems
Experience of working as part of a team

Person Specification

Qualifications

Essential

NVQ 3 or equivalent qualifications
Good standard of secondary education; GCSE at Grade C or above or equivalent

Knowledge/Experience

Essential

Proven experience of a range of administrative procedures
Experience of producing documents to a high standard of presentation with good accuracy
Experience of developing, managing and maintaining office information systems
Experience of working as part of a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information