Job summary
Are you looking for an opportunity to be part of a diverse directorate covering a wide range of professions? A fantastic opportunity has arisen for a Band 5 Business Administrator to join the Chief Nursing Officer Directorate at Sussex Partnership NHS Foundation Trust.
This is a permanent, full-time opportunity for an individual with strong administration, office management and proficient business skills to join our team.
Main duties of the job
You will provide administration support to the Chief Nursing Officer, Deputy Chief Nurse and the Business Manager to the Chief Nursing Officer.
The main duties will be:
- Complex diary management and facilitating delivery
- Meeting administration - agenda setting, paper distribution and minute taking
- Financial support - raising requisitions using our in-house purchasing system
- To act as a central point of contact and expert for queries and information within the directorate
- To provide proficient administrative support producing documents using appropriate software packages, working to timescales and to a high standard of accuracy following Trust templates and Directorate presentation standards.
- Meet and greet visitors, providing a welcoming environment and offering refreshments as required
- Develop working relationships with key people within the directorate and Trust-wide to support and develop the business of the directorate and to play an active part in developing and achieving a culture of performance management
- Support Board sub-Committees and deputise for the Business Manager to Chief Nursing Officer when required
About us
Sussex Partnership NHS Foundation Trust (SPFT) provides mental health, learning disabilities and neurodevelopmental services to people living in the South East of England. We are proud to provide care and services for children, young people, adults of working age and older at our Trust.
Thank you for showing an interest in joining us at SPFT. You will be part of a diverse, exciting directorate which spans many specialities offering you the opportunity to develop new skills, experience and understanding of the corporate services we deliver to drive innovation, improve patient outcomes and support the people we serve in our communities. Our Trust Values are integral in driving quality improvement for our patients.
We foster a supportive, warm and friendly atmosphere where staff welling is paramount. We support staff development and offer opportunities to work flexibly, with 2 on-site days per week being mandatory.
Job description
Job responsibilities
The Business Administrator will be responsible for the provision of an efficient, effective and professional administrative service to support senior leaders across the CNO directorate.
The Chief Nursing Officer Directorate covers a wide range of professions including safeguarding, allied health professions, nursing research & education, psychological professions, quality and patient safety.
The post holder will be responsible for:
The day-to-day organisation of the directorate office
- Knowing the overall priorities of the Executive/Senior leaders, interpreting these priorities by planning and managing the diary, facilitating delivery.
- Establish and use effective administrative working protocols and practices within the directorate group.
- Continually review and improve systems.
- Work closely with management - assist the BM to the CNO when required and appropriate.
- The Business Administrator will work on their own initiative with significant discretion to develop systems and work within the broad guidance from the Executive/Director.
- The Business Administrator will support the collation of weekly and monthly supervision and appraisal stats and reports, following up as needed.
- The Business Administrator will be involved with event planning, booking appropriate rooms/meetings and project planning associated with these tasks.
- The post holder will be organised, prioritising workload, working alone as well as being a strong team player and assisting and supporting in developmental opportunities for themselves and across the team.
- the post holder will lead on the production, analysis and presentation of information to key people as deemed appropriate.
- The post holder will undertake any other duties at the request of the Executive Director which are commensurate with the role including project work and internal job rotation.
- The post holder will support the wider Executive Support Team as and when needed with administrative support, meeting facilitation and event management, providing cross cover at times of annual leave or absence.
Job description
Job responsibilities
The Business Administrator will be responsible for the provision of an efficient, effective and professional administrative service to support senior leaders across the CNO directorate.
The Chief Nursing Officer Directorate covers a wide range of professions including safeguarding, allied health professions, nursing research & education, psychological professions, quality and patient safety.
The post holder will be responsible for:
The day-to-day organisation of the directorate office
- Knowing the overall priorities of the Executive/Senior leaders, interpreting these priorities by planning and managing the diary, facilitating delivery.
- Establish and use effective administrative working protocols and practices within the directorate group.
- Continually review and improve systems.
- Work closely with management - assist the BM to the CNO when required and appropriate.
- The Business Administrator will work on their own initiative with significant discretion to develop systems and work within the broad guidance from the Executive/Director.
- The Business Administrator will support the collation of weekly and monthly supervision and appraisal stats and reports, following up as needed.
- The Business Administrator will be involved with event planning, booking appropriate rooms/meetings and project planning associated with these tasks.
- The post holder will be organised, prioritising workload, working alone as well as being a strong team player and assisting and supporting in developmental opportunities for themselves and across the team.
- the post holder will lead on the production, analysis and presentation of information to key people as deemed appropriate.
- The post holder will undertake any other duties at the request of the Executive Director which are commensurate with the role including project work and internal job rotation.
- The post holder will support the wider Executive Support Team as and when needed with administrative support, meeting facilitation and event management, providing cross cover at times of annual leave or absence.
Person Specification
Qualifications
Essential
- Relevant degree level qualification or equivalent management/senior administration experience or diploma level plus equivalent experience
- Evidence of continuous personal and professional development
Knowledge/Experience
Essential
- Knowledge of current NHS performance agenda
- Knowledge of business case procedures
- Experience and evidence of analysing, interpreting and presenting information
- Experience of managing or maintaining data management systems
Skills
Essential
- Advanced skills in MS Microsoft; Excel, Word and PowerPoint
- Evidence of skills and knowledge in performance information processes and quantitative and qualitative analysis
- Numerate and good analytical skills requiring a high degree of concentration
- Excellent range of communication skills and good interpersonal skills
- Able to engage with people at all levels
- Excellent organisational and planning skills
Person Specification
Qualifications
Essential
- Relevant degree level qualification or equivalent management/senior administration experience or diploma level plus equivalent experience
- Evidence of continuous personal and professional development
Knowledge/Experience
Essential
- Knowledge of current NHS performance agenda
- Knowledge of business case procedures
- Experience and evidence of analysing, interpreting and presenting information
- Experience of managing or maintaining data management systems
Skills
Essential
- Advanced skills in MS Microsoft; Excel, Word and PowerPoint
- Evidence of skills and knowledge in performance information processes and quantitative and qualitative analysis
- Numerate and good analytical skills requiring a high degree of concentration
- Excellent range of communication skills and good interpersonal skills
- Able to engage with people at all levels
- Excellent organisational and planning skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
