Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Medical Secretary/PA

This job is now closed

Job summary

Are you an experienced administrator looking for a new challenge?

We are looking for someone that can demonstrate a good level of administrative and clerical experience, to support our Clinical Leads and members of the Multi-Disciplinary Team (MDT). This includes PA support to our Modern Matron.

You will require excellent interpersonal and communication skills, both written and orally, have a methodical and flexible approach and be able to prioritise workloads to meet deadlines, while maintaining a professional, customer focused, approach.

Applicants should have competent keyboard skills and be highly proficient in the use of Microsoft Office applications such as Word, Outlook and Excel.

If this sounds like the role for you then please apply today!

Main duties of the job

Provision of a comprehensive PA, medical secretarial and administrative service to the Consultant Psychiatrist and Modern Matron for the unit and other members of the Multi-Disciplinary Team (MDT) as required.

To support the Consultant Psychiatrist and Modern Matron for the unit in all aspects of business management activity relating to functions and responsibilities, including the development and management of a comprehensive and efficient PA support service.

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives.

Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care.

We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support.

Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence

Date posted

06 August 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£28,392 to £31,157 a year Please note for part time hours the salary will be pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

348-CFS-11685

Job locations

Serenity Path Hospital

Alresford Road

Winchester

Hampshire

SO21 1HD

United Kingdom

Job description

Job responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Job description

Job responsibilities

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Person Specification

Qualifications

Essential

NVQ Level 4 or Higher Education Certificate/BTEC or equivalent experience
High level of knowledge equivalent to Senior Secretarial Certificate/Diploma or equivalent practical experience.
English and Maths GCSE or equivalent
Evidence of continuous professional development particularly organisational systems, staff supervision, business administration.
Driving licence with use of own car

Person Specification

Qualifications

Essential

NVQ Level 4 or Higher Education Certificate/BTEC or equivalent experience
High level of knowledge equivalent to Senior Secretarial Certificate/Diploma or equivalent practical experience.
English and Maths GCSE or equivalent
Evidence of continuous professional development particularly organisational systems, staff supervision, business administration.
Driving licence with use of own car

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Address

Serenity Path Hospital

Alresford Road

Winchester

Hampshire

SO21 1HD

United Kingdom

Employer's website

https://hiowhealthcare.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Address

Serenity Path Hospital

Alresford Road

Winchester

Hampshire

SO21 1HD

United Kingdom

Employer's website

https://hiowhealthcare.nhs.uk/ (Opens in a new tab)