Associate Project Manager

Job responsibilities

The Associate Project Manager will be responsible for the overall management and successful delivery of allocated projects within the programme portfolio, to the required quality and standard and will:

Produce collaborative project documentation, including the Project Initiation Document(s) (PID) and project control documents (i.e. Risk and Issue Log). Generate project specific reports at agreed time points in the projects lifetime (Status, Highlight, Exception reports etc).

Be able to perform complex analyses and interpretations to review clinical and project data, including presenting data in a variety of formats, bar charts, statistical process control charts across a range of performance aspects (quality, cost, delivery etc.)

Organise and arrange work packages for projects, being mindful of liaising with others, where appropriate, on inclusion of new ways of working, capacity planning and formulating and adjoining plans with strategies

Ensure project deliverables are met by the project team and these are aligned to the Trusts strategic aims

Apply specialist skills and knowledge to react to unplanned situations, for example is able to act quickly to re-align a project plan, as health care environments change daily

Work with relevant leads to identify benefits from improvement activity and that these are reported back through the overall Digital Programme

Plan, develop and implement policies relating to the Digital Strategy, standard work processes and assist in development & delivery of educational/training programmes

Responsible for tracking/monitoring of allocated project budgets

Responsible for own learning and development including identifying any areas of learning that might add to the knowledge base within the Team & its stakeholders.

Lead on surveys and audits using internal and external web based applications in support of project work

Manage and provide professional leadership to Project Team members, including recruitment, performance management and allocating work packages as necessary

Effective communication of projects aims, objectives and benefits, informing progress to all stakeholders, highlighting exceptions and/or risks ensuring mitigating action can be taken to keep the programme on track

Analyse, map and review current state processes & pathways with multidisciplinary teams identifying gaps and supporting business process change and service improvement.

Schedule and lead project team meetings, pulling in specialists (Finance, IT, etc.) as necessary, attend regular multi-disciplinary meetings with managers within designated areas within the Trust

active involvement in target setting, policy development and monitoring for improvement of performance in project area could be Trust-wide

Qualifications

Essential

• Educated to degree level or equivalent experience in project management or a related field
• Prince 2 Practitioner (or foundation with experience in project environment with P2 in active use)
• Evidence of continued professional development

Desirable

• LEAN/6SIGMA training.
• Management and/or Change Management qualification
• IG Training

Knowledge

Essential

• General understanding of Freedom of Information Act 2000, Data Protection Act 1998, Caldicott Guidelines and Data Accreditation Standard.
• Knowledge and understanding of Information Governance
• Demonstrable knowledge of Benefits management

Desirable

• An understanding of existing NHS national policies, and an appreciation of the cultural organisational, professional, and technical changes which will impact future strategic developments.
• Knowledge of clinical safety relating to the deployment and use of health software.

Skills

Essential

• Excellent communication, interpersonal, organisational and presentation skills
• Able to promote and facilitate change
• Demonstrate effective management and leadership skills
• Problem solve and root cause analysis skills
• Experience of analysing user requirements
• Be able to share knowledge effectively
• Motivational and leadership skills
• Experience or involvement in developments in the use of information technology to support clinical practice

Desirable

• Experience of devising training and development plans to support sustainable change.

Experience

Essential

• Significant experience of Implementing digital systems within an NHS healthcare setting
• Line Management/supervisory experience in managing health services and staff
• Budget Management and understanding of financial controls
• Experience of Risk Management
• Demonstrable experience of Business Change and Benefits management
• Software and database design including awareness of application use, user acceptance testing, release and change control

Desirable

• Clinical background/experience
• Training experience
• Experience of Workforce Planning
• Experience of contract negotiation and procurement processes

Personal Attributes

Essential

• Ability to generate and implement ideas
• Passionate about improving services for patients and staff
• Able to work with limited or no supervision
• Self-motivated and able to motivate others
• Ability to work under pressure
• Well organised, manage people effectively and lead by example
• Ability to work to deadlines, within budget
• Pragmatic approach to problem resolution
• Team Player
• Flexible in work patterns as during specific project go lives, there is a requirement to provide 24/7 cover from the Digital Programme Team
• Ability to travel / Full Driving Licence
• Able to attend conferences/meetings/adhoc training

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).