Estates Operations Manager

University Hospitals of Derby and Burton NHS Foundation Trust

This job is now closed

Job summary

Under the direction of the General Manager, the post holder will be responsible for maintaining a strategic compliance road map and plans towards full Estates compliance. You will be expected to be self-motivated and take the lead in analysing risks across wide ranging operational regulations and pro-actively develop and roll out appropriate mitigation measures and plans and ensuring all appropriate policies and procedures are developed and regularly updated.

As an experienced Estates Manager, you will be responsible for co-ordinating, monitoring and managing Estates' compliance in regard toeither Electrical and Medical Gasesor Mechanical and Ventilation, recording/documentation systems, standard operating procedures and staff legislative training requirements in particular giving significant practical support to Estates' Authorised Persons (APs), the General Manager of Estates as well as other managers within the Estate and Facilities Management team in the course of their duties.

Assist the General Manager of Estates in the operational management of the Trust's estate at the designated site(s), including all building and engineering systems, roadways, footpaths and grounds, and for ensuring that these are maintained to the appropriate NHS and statutory standards in order to deliver a high quality care environment for the Trust's patients.

Main duties of the job

Ensure the provision of an efficient, effective and safe patient focused maintenance service, within the allocated budgets, using directly employed staff and contractors, and through the development of suitable operational plans and maintenance programmes, ensuring that engineering maintenance, including contract work is carried out to appropriate standards and specifications.

Responsible for the management of maintenance staff.

Acts as Coordinating Authorised Person (CAP) for the Trust and Authorised Person (AP) in relation to a number of specific maintenance responsibilities eg. medical gas, high voltage electrical, low voltage electrical, pressure systems, decontamination, lifts, water, asbestos or specialised ventilation systems. Implements and maintains physical assets register; oversees minor schemes and capital work.

Leads the on-going development and continuous improvement of the maintenance and repair services within his/her remit.

Provides expert specialist and professional building and engineering expertise to other estates staff, directors, and senior management of the organisation, and may also advise external agencies.

Closing date for applications: 03 October 2024

Interview date: 17 October 2024

About us

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

Development opportunities, both professional and leadership development
On-going support from recruitment to when you join our team and beyond.
Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

We see on average 4810 OP appointments a day.
We are the 4th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week.
An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.
Our hospitals admit an average of 195 emergency patients daily.
Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
We are one of only 7 Trusts nationally with more than 50 operating theatres.
We carry out more than 140 elective procedures each working day.
UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

Date posted

19 September 2024

Pay scheme

Agenda for change

Band

Band 7

Salary

£53,070 to £60,730 a year pa (Salary is inclusive of a15% Recruitment & Retention Premia)

Contract

Permanent

Working pattern

Full-time

Reference number

320-TWS-BUR-1762

Job locations

Queens Hospital Burton

Belvedere Road

Burton on Trent

DE13 0RB

Job description

Job responsibilities

Responsible for the following engineering and building maintenance section level functions:

Operational estates maintenance and repair services for all hospital buildings, services, fabric and equipment covered by the Estates Department policies and procedures.
Responsible for the day-to-day management of the allocated Directly Employed Labour (DEL) workforce (which in the main is sub-divided as electrical, mechanical or building bias trades), together with its actions and undertakings.
Works collaboratively with the other Estates Operations Managers, and provides cover for them for period of leave etc.
Authorised signatory for financial transactions e.g. purchase orders and goods received.
Ensures effective estates maintenance contract procurement and management.
Ensures Estates Statutory Compliance across a number of service e.g. Water, Ventilation, HV/LV etc.
Ensures the efficient use of energy and utility services for Estates equipment and infrastructure.
Manages Estates produced waste to meet legislative requirements.
To be responsible for monitoring and managing the compliance against current and forthcoming equality, health, safety, environmental and other estates-related statutory and mandatory legislation and DH guidance, of the hard FM estate, infrastructure, specialist services (water, energy, waste, medical air / gases), recording / documentation systems, policies and staff training.
To co-ordinate and manage the daily running of a busy estate with remote sites and be suitably accountable for providing a safe healthcare environment. Represent within H&S, Risk and HTM specialist committees, ensuring timely collation and preparation of papers. To provide regular assurance reports for Trust committees including the Infection Prevention Committee, Operational Risk Group, Health & Safety and Fire Committee.
To act within the Trust AP duties as agreed.

To coordinate the Trust's implementation of the Premises Assurance Model (or similar) and ensuring the accuracy and auditability of data held within CAFM systems, asset registers.
To be the primary point of contact for staff (and relevant external bodies) requiring advice on Estates related compliance within the Trust.
To support and drive productivity and efficiency improvement initiative for Estates by producing performance reports and supporting and encouraging a continuous improvement approach.

The successful applicant will have a positive can-do attitude and be able to demonstrate flexibility and initiative, providing team leadership and co-ordination to achieve a high standard of productivity and workmanship in the most cost-effective manner

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorshipImpacts of the changes to the UK immigration policy | NHS Employers

Job description

Job responsibilities

Responsible for the following engineering and building maintenance section level functions:

Operational estates maintenance and repair services for all hospital buildings, services, fabric and equipment covered by the Estates Department policies and procedures.
Responsible for the day-to-day management of the allocated Directly Employed Labour (DEL) workforce (which in the main is sub-divided as electrical, mechanical or building bias trades), together with its actions and undertakings.
Works collaboratively with the other Estates Operations Managers, and provides cover for them for period of leave etc.
Authorised signatory for financial transactions e.g. purchase orders and goods received.
Ensures effective estates maintenance contract procurement and management.
Ensures Estates Statutory Compliance across a number of service e.g. Water, Ventilation, HV/LV etc.
Ensures the efficient use of energy and utility services for Estates equipment and infrastructure.
Manages Estates produced waste to meet legislative requirements.
To be responsible for monitoring and managing the compliance against current and forthcoming equality, health, safety, environmental and other estates-related statutory and mandatory legislation and DH guidance, of the hard FM estate, infrastructure, specialist services (water, energy, waste, medical air / gases), recording / documentation systems, policies and staff training.
To co-ordinate and manage the daily running of a busy estate with remote sites and be suitably accountable for providing a safe healthcare environment. Represent within H&S, Risk and HTM specialist committees, ensuring timely collation and preparation of papers. To provide regular assurance reports for Trust committees including the Infection Prevention Committee, Operational Risk Group, Health & Safety and Fire Committee.
To act within the Trust AP duties as agreed.

To coordinate the Trust's implementation of the Premises Assurance Model (or similar) and ensuring the accuracy and auditability of data held within CAFM systems, asset registers.
To be the primary point of contact for staff (and relevant external bodies) requiring advice on Estates related compliance within the Trust.
To support and drive productivity and efficiency improvement initiative for Estates by producing performance reports and supporting and encouraging a continuous improvement approach.

Person Specification

Qualifications

Essential

Degree level education in relevant discipline

Experience and Knowledge

Essential

Experience in an Estates Environment
Working knowledge of Health and Safety and to demonstrate behaviours in line with Trust values
Knowledge of Estates Compliance and HTMs

Person Specification

Qualifications

Essential

Degree level education in relevant discipline

Experience and Knowledge

Essential

Experience in an Estates Environment
Working knowledge of Health and Safety and to demonstrate behaviours in line with Trust values
Knowledge of Estates Compliance and HTMs

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.