Cashier/Administration Assistant

Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust

This job is now closed

Job summary

An opportunity has arisen for a 12-month secondment/10 month fixed term contract, working in the Cashier's Office at Wrightington Hospital.

This is a 20-hour post Monday - Friday 9.00am - 1.00pm.

We are seeking a reliable Cashier/Admin Assistant to work alone in the Cashier's Office at Wrightington, you will be responsible for the Cashier and General Office service at Wrightington.

This vacancy is open to all internal and external candidates. NHS Employees should ideally secure their manager's agreement for a secondment arrangement ideally prior to applying, as this will be a condition of any offer made. This vacancy is advertised on a fixed term basis for 10 months, as it has been funded on a non-recurrent basis. Whilst this post is advertised on a fixed term / secondment basis there is the potential that this post may become permanent in the future.

Main duties of the job

To provide an efficient administrative and cashier service to patients and staff. Cashier duties include receiving and receipting monies accurately, including car park income, catering income, cash and cheques from private patients, reconciling the banking on a fortnightly basis. Issuing and reconciling petty cash, issuing of patients travel in line with the Healthcare Travel Cost system.

About us

Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that 'happy staff, makes for happy patients'. We have a recognised track record in staff engagement and living our values.

WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. With this in mind we are seeking to recruit people who share our values and beliefs.

At WWL we value the benefits a rich and diverse workforce brings to our community and therefore welcome applications from all sections of society.

Date posted

07 March 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year per annum, pro rata

Contract

Fixed term

Duration

10 months

Working pattern

Part-time, Flexible working

Reference number

302-25-7036227E

Job locations

Wrightington Hospital

Hall Lane

Appley Bridge

WN6 9EP

Job description

Job responsibilities

Cashier duties resulting in receiving and receipting monies accurately, including car park income, catering income, cash and cheques from private patients

Reconciling the banking fortnightly

Responsible for petty cash imprest, issuing of petty cash to staff, patients and volunteers, receipting on Oracle, reimbursing through cash provider

Opening and receipting of cheques from general mail system

Maintain all records and documentation in line with Trust Policy

Use and operate the Healthcare Travel cost system, checking eligibility, issuing of Patient travel expenses and inputting information on to a database in line with Standing Financial Instructions.

The holding and returning of patients property and dealing sympathetically with bereaved relatives in line with the Trusts Policies and Procedures.

Always display a professional attitude when dealing the general public and colleagues alike whilst using effective communication skills

Respond to internal and external calls, taking messages with appropriate action.

General photocopying and scanning of documents

Ordering of consumables and reporting faults.

Ordering and issuing security tags, receipt books, patients property books as controlled items

Liaise with colleagues, Finance Dept and users of service as directed by Manager.

Establish and maintain an effective and efficient filing system Receiving and receipting of donations in line with Trust Policy and Procedures. Typing and recording of donation letters to donor or Next of Kin

Recording of 1st class mail from other departments

Job description

Job responsibilities

Cashier duties resulting in receiving and receipting monies accurately, including car park income, catering income, cash and cheques from private patients

Reconciling the banking fortnightly

Responsible for petty cash imprest, issuing of petty cash to staff, patients and volunteers, receipting on Oracle, reimbursing through cash provider

Opening and receipting of cheques from general mail system

Maintain all records and documentation in line with Trust Policy

Use and operate the Healthcare Travel cost system, checking eligibility, issuing of Patient travel expenses and inputting information on to a database in line with Standing Financial Instructions.

The holding and returning of patients property and dealing sympathetically with bereaved relatives in line with the Trusts Policies and Procedures.

Always display a professional attitude when dealing the general public and colleagues alike whilst using effective communication skills

Respond to internal and external calls, taking messages with appropriate action.

General photocopying and scanning of documents

Ordering of consumables and reporting faults.

Ordering and issuing security tags, receipt books, patients property books as controlled items

Liaise with colleagues, Finance Dept and users of service as directed by Manager.

Recording of 1st class mail from other departments

Person Specification

Qualifications

Essential

GCSE Maths and English or equivalent. ?Computer literate and good knowledge of Microsoft Office package. ?NVQ Admin Level 1 or 2 or equivalent knowledge.

Desirable

European Computer Driving Licence (ECDL)

Experience

Essential

Previous experience of working in an office environment ?Previous cash handling experience ?Experience in dealing with the public

Desirable

Previous NHS experience

Skills

Essential

Good Organisational skills ?Ability to work alone and as part of a team ?Good time management ?Ability to deal sensitively with confidential information

Knowledge

Essential

Good general knowledge of office working procedures ?Good knowledge of Microsoft Office

Desirable

Knowledge of the hospital site and departments ?Knowledge of NHS or Trust Organisation ?Knowledge of HR Policies and Procedures ?Previous experience of Oracle

Additional

Essential

Professional approach and appearance. ?Able to work on own initiative. ?Speak English to an appropriate standard relevant to their role, i.e. with confidence and accuracy, using correct sentence structures and vocabulary, and without hesitation ?Demonstrate an understanding of the importance of confidentiality in dealing with patients and staff details and work in a confidential manner and an understanding of the Data Protection Act.

Person Specification

Qualifications

Essential

GCSE Maths and English or equivalent. ?Computer literate and good knowledge of Microsoft Office package. ?NVQ Admin Level 1 or 2 or equivalent knowledge.

Desirable

European Computer Driving Licence (ECDL)

Experience

Essential

Previous experience of working in an office environment ?Previous cash handling experience ?Experience in dealing with the public

Desirable

Previous NHS experience

Skills

Essential

Good Organisational skills ?Ability to work alone and as part of a team ?Good time management ?Ability to deal sensitively with confidential information

Knowledge

Essential

Good general knowledge of office working procedures ?Good knowledge of Microsoft Office

Desirable

Knowledge of the hospital site and departments ?Knowledge of NHS or Trust Organisation ?Knowledge of HR Policies and Procedures ?Previous experience of Oracle

Additional

Essential

Professional approach and appearance. ?Able to work on own initiative. ?Speak English to an appropriate standard relevant to their role, i.e. with confidence and accuracy, using correct sentence structures and vocabulary, and without hesitation ?Demonstrate an understanding of the importance of confidentiality in dealing with patients and staff details and work in a confidential manner and an understanding of the Data Protection Act.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.