Job summary
The post holder will support the provision of high quality patient care by working with Management teams to effectively deploy all temporary staffing groups to meet the needs of the services, whilst ensuring compliance with the European Working Time Directive and reducing spend.
This will involve close liaison with junior doctors, consultants, ward/Dept. managers, service and management teams, NHS Professionals and NHS Improvement approved external agency suppliers.
The Divisional Rota Coordinator team currently support the management of medical on-call rotas within Salford Integrated Care Division, Manchester Centre Clinical Neurosciences and Division of Surgery.
The team work closely together supporting each other and ensuring quality and safe junior medical staffing cover across the divisions.
Main duties of the job
The post holder will be responsible for the administration processes to support the management of the on-call rotas for junior and Consultant staff. The post holder will provide day-to-day support to the Clinical Divisions in providing a high standard of cover/care by effective maximisation of medical and surgical staff resources and a responsibility for initiating the necessary action in order to maintain service requirements.
Specifically, the post holder will develop and maintain robust systems for the recording and management of sickness absence amongst junior doctors, as well as annual leave and study leave. This includes accurate reporting to the Clinical Leads in order to comply with SRFT Sickness and Absence procedures and close liaison with medical secretaries to ensure clinical commitments reflects planned leave.
About us
Salford Care Organisation is part of the Northern Care Alliance, one of the largest NHS organisations in the country. Salford is the place, which is taking bold, pioneering steps towards delivering a world class, fully integrated care system for adults. Home to the Manchester Centre for Clinical Neurosciences, Greater Manchester Trauma Hospital and the Geoffrey Jefferson Brain Research Centre, Salford is improving care for some of the sickest patients in the region, and delivers a range of acute, community and primary care services and specialist services to Greater Manchester and beyond.
Job description
Job responsibilities
To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: www.careers.northerncarealliance.nhs.uk
Job description
Job responsibilities
To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: www.careers.northerncarealliance.nhs.uk
Person Specification
Qualifications
Essential
- NVQ 3 Business Admin or equivalent
Desirable
Knowledge, skills & Experience
Essential
- Experience of working with junior doctor rotas
- Basic keyboard skills and good working knowledge of Microsoft Office in particular Excel spreadsheets
- Previous administrative experience
- Demonstrates good written and verbal communication skills
- Effective persuasion and negotiation skills
- Ability to challenge as and when appropriate
- Confident in dealing with people at all levels of the organization
- Understands the concept of confidentiality
Desirable
- Ability to work effectively as part of a team
- Ability to use own initiative
- Ability to work flexibly as and when required
Person Specification
Qualifications
Essential
- NVQ 3 Business Admin or equivalent
Desirable
Knowledge, skills & Experience
Essential
- Experience of working with junior doctor rotas
- Basic keyboard skills and good working knowledge of Microsoft Office in particular Excel spreadsheets
- Previous administrative experience
- Demonstrates good written and verbal communication skills
- Effective persuasion and negotiation skills
- Ability to challenge as and when appropriate
- Confident in dealing with people at all levels of the organization
- Understands the concept of confidentiality
Desirable
- Ability to work effectively as part of a team
- Ability to use own initiative
- Ability to work flexibly as and when required
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).