Job summary
An exciting opportunity has arisen to join the Medical Director's Office, supporting the administrative processes of e-job planning and the Allocate e-job planning system, while acting as the first point of contact for system queries and issues. The role also encompasses managing and supporting the administrative processes related to appraisal and revalidation.
The successful candidate will assist system users with electronic job planning, ensuring templates are kept up to date and queries are resolved promptly. In addition, they will support the coordination of training and the production of associated training materials.
The post holder will oversee the administrative processes for appraisal and revalidation across all relevant grades of the medical workforce, providing direct support to the lead Consultant for Appraisal and Revalidation and the Trust's GMC Responsible Officer.
Main duties of the job
Key duties and responsibilities
E-Job Planning Management: Maintain and update the Trust's e-job planning system, ensuring data is accurate for new starters, leavers, and existing staff. Assist with generating reports, resolving system issues, and escalating potential problems as required.
Appraisal and Revalidation Administration: Support the administrative processes for appraisal and revalidation, ensuring data is accurately collected, inputted, stored, and managed with due regard to confidentiality.
Communication and Coordination: Act as first point of contact for system queries via telephone, email, and written correspondence, and liaise effectively with the Medical Workforce team, Trust wide clinicians, and Service Directors.
About us
Join us at the Norfolk and Norwich University Hospital and be part of a workforce of over 10,000 staff!
The NNUH is one of the largest NHS trusts in the UK, providing first-class acute care for around one million people, living in Norfolk and surrounding areas. We are a teaching and research hospital, at the forefront of innovation, home to state-of-the-art facilities, such as the Quadram Institute. We are pleased to work closely with the University of East Anglia, providing teaching opportunities for our staff and placement opportunities for their students. We attract some of the best and leading professionals from across the country and are proud that our workforce represents 94 countries from across the world.
We are a friendly, collaborative hospital, working with local services and home to N&N Hospitals Charity
We can offer you the full range of NHS benefits/discounts and in addition:
- Flexible working hours
- Fast Track Staff Physiotherapy Service
- Multi Faith prayer room
- Discounted gym memberships
- Excellent pension scheme and annual leave entitlement
- Wagestream - access up to 40% of your pay as you earn it
- Free Park & Ride service direct to NNUH site
- Free 24-hours confidential counselling support
- On-site Nursery
- On-site cafes offering staff discounts
- Support in career development
- Flexible staff bank
- Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics
Job description
Job responsibilities
- Be a member of the Medical Directors office and provide efficient administration.
- Ensure that the data contained within the Trusts e-job planning system is maintained post implementation to and takes into account any new starters or leavers and assist with the provision of specific reports for the e-job planning, appraisal & revalidation.
- Deal with telephone, email and written communications that relate to the e job planning systems and Appraisal and Revalidation systems.
- Enter approved data into the HR systems.
- Work closely with members of the Medical Directors office, Medical workforce team, Clinicians, Service Directors, and Care Group Leads to effectively use the system.
- Assist with sending out, collating and the input of data
- Ensure potential problems and failings with e job planning are resolved, or reported.
- To ensure that information requested to support job planning, appraisal and revalidation is acquired, stored and logged in an appropriate manner with due regards to confidentiality.
- Participate in staff meeting and training initiatives as required.
- Take notes/minutes at meetings as required.
Please refer to the Job Description for the full specification of responsibilities and requirements for this post.
Please note that this advertised position, which is part of occupation code 4159 does not meet the UKVI eligibility requirements for a Skilled Worker Visa. The Trust would not be able to issue a Certificate of Sponsorship for this role
Please note due to high volume of applications for some posts, this post may close before the displayed closing date. We recommend that you apply for this role as soon as possible
Job description
Job responsibilities
- Be a member of the Medical Directors office and provide efficient administration.
- Ensure that the data contained within the Trusts e-job planning system is maintained post implementation to and takes into account any new starters or leavers and assist with the provision of specific reports for the e-job planning, appraisal & revalidation.
- Deal with telephone, email and written communications that relate to the e job planning systems and Appraisal and Revalidation systems.
- Enter approved data into the HR systems.
- Work closely with members of the Medical Directors office, Medical workforce team, Clinicians, Service Directors, and Care Group Leads to effectively use the system.
- Assist with sending out, collating and the input of data
- Ensure potential problems and failings with e job planning are resolved, or reported.
- To ensure that information requested to support job planning, appraisal and revalidation is acquired, stored and logged in an appropriate manner with due regards to confidentiality.
- Participate in staff meeting and training initiatives as required.
- Take notes/minutes at meetings as required.
Please refer to the Job Description for the full specification of responsibilities and requirements for this post.
Please note that this advertised position, which is part of occupation code 4159 does not meet the UKVI eligibility requirements for a Skilled Worker Visa. The Trust would not be able to issue a Certificate of Sponsorship for this role
Please note due to high volume of applications for some posts, this post may close before the displayed closing date. We recommend that you apply for this role as soon as possible
Person Specification
Qualifications
Essential
- Excellent Excel/IT skills
Experience
Essential
- Significant administrative experience
Desirable
- Knowledge and understanding of medical workforce contractual terms and conditions
Skills
Essential
- Well organised, methodical & logical approach
Attitude & Aptitude
Essential
- Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
- Demonstrates understanding and commitment to Equality, Diversity and Inclusion
Person Specification
Qualifications
Essential
- Excellent Excel/IT skills
Experience
Essential
- Significant administrative experience
Desirable
- Knowledge and understanding of medical workforce contractual terms and conditions
Skills
Essential
- Well organised, methodical & logical approach
Attitude & Aptitude
Essential
- Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
- Demonstrates understanding and commitment to Equality, Diversity and Inclusion
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
