Job summary
University Hospitals Plymouth NHS Trust is looking for a highly motivated and hardworking individual who would like to become a key member of the Capital finance team as a Capital Accounting Assistant.
Working as part of a team to ensure the effective use of the Trust's Capital.
***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Main duties of the job
This role involves:
- The accurate processing of capital expenditure transactions
- Maintaining the fixed asset register
- Supporting the preparation of monthly capital reports
- Monitoring capital expenditure against budgets
- Liaising with project managers, procurement teams and finance colleagues regarding capital projects
- Assisting with year-end accounts, audits and statutory financial returns
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment manager for this post who will put you in touch with the recruitment team. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description
Job responsibilities
To assist with the accurate reporting of the monthly financial result of each capital scheme in-line with closedown timetables. Investigating variances and analysing expenditure, income and activity under direction from the Team Manager to meet the requirements of Capital Budget Holders and the and Financial Accounting team.
To manage own workload to meet the requirements of the Financial Accounts team and other staff within the Finance Department.
- Month end: To complete task lists in-line with month end closedown timetables, including soft and hard close, making line manager aware of any issues.
- Month end: To populate capital performance report templates with data in required time frame.
- Capital expenditure variances: To accurately complete, identify reason for and where necessary, take corrective action to resolve.
- Capital transaction accounting: To ensure capital expenditure is correctly accounted for in the financial ledger.
- Balance sheet reconciliations: To complete control account reconciliations on a monthly basis and resolve any issues, with reference to line manager where required.
- Forecasting: Complete the mechanics for Capital Forecasting when required e.g. populating the capital forecasting templates.
- Maintain complex financial reconciliations as required to support the Capital Accountant.
- Ensure all departmental policies and procedures are adhered to.
- Ensure all queries are responded to efficiently and effectively.
- Suggest to line manager ways in which processes could be improved including the impact of changes to legislation and implement changes.
For further information please see attached job description
Job description
Job responsibilities
To assist with the accurate reporting of the monthly financial result of each capital scheme in-line with closedown timetables. Investigating variances and analysing expenditure, income and activity under direction from the Team Manager to meet the requirements of Capital Budget Holders and the and Financial Accounting team.
To manage own workload to meet the requirements of the Financial Accounts team and other staff within the Finance Department.
- Month end: To complete task lists in-line with month end closedown timetables, including soft and hard close, making line manager aware of any issues.
- Month end: To populate capital performance report templates with data in required time frame.
- Capital expenditure variances: To accurately complete, identify reason for and where necessary, take corrective action to resolve.
- Capital transaction accounting: To ensure capital expenditure is correctly accounted for in the financial ledger.
- Balance sheet reconciliations: To complete control account reconciliations on a monthly basis and resolve any issues, with reference to line manager where required.
- Forecasting: Complete the mechanics for Capital Forecasting when required e.g. populating the capital forecasting templates.
- Maintain complex financial reconciliations as required to support the Capital Accountant.
- Ensure all departmental policies and procedures are adhered to.
- Ensure all queries are responded to efficiently and effectively.
- Suggest to line manager ways in which processes could be improved including the impact of changes to legislation and implement changes.
For further information please see attached job description
Person Specification
Knowledge & Experience
Essential
- 5 x GCSE Grade C or above or equivalent, including Mathematics and English Language
- Awareness of the Organisation's priorities and how they impact on their role
- NVQ Level 4 / Association of Accounting Technician (AAT) Technician level qualification or proven equivalent knowledge and adequate relevant experience
- Previous finance demonstrable experience
- High level of numeracy
Desirable
- NHS Finance demonstrable experience
Apititudes & Abilities
Essential
- Good analytical skills, with a proven ability to represent financial information
- Good communication skills, written and verbal, and ability to demonstrate fluency, clarity and effectiveness at all levels
- Effective influencing skills: in general, be able to explain basic accounting issues to budget holders and other non-finance based staff
- Good keyboard skills, knowledge of modern "Office" packages (Excel in particular), Aptitude for IT. Demonstrable experience of Finance computer systems and ledgers
- Aim for 'right first time', ensuring accuracy and attention to detail
- Time management skills: able to prioritise work effectively
- Organisational skills
Desirable
- Presentation skills
- Oracle Financials demonstrable experience
Disposition/Attitude/Motivation
Essential
- Team worker
- Able to cope under pressure
- Proactive, takes own initiative and able to work with minimal supervision
- Able to handle and convey sensitive information in an appropriate and discreet manner
- Honesty, integrity, flexibility and enthusiasm
Person Specification
Knowledge & Experience
Essential
- 5 x GCSE Grade C or above or equivalent, including Mathematics and English Language
- Awareness of the Organisation's priorities and how they impact on their role
- NVQ Level 4 / Association of Accounting Technician (AAT) Technician level qualification or proven equivalent knowledge and adequate relevant experience
- Previous finance demonstrable experience
- High level of numeracy
Desirable
- NHS Finance demonstrable experience
Apititudes & Abilities
Essential
- Good analytical skills, with a proven ability to represent financial information
- Good communication skills, written and verbal, and ability to demonstrate fluency, clarity and effectiveness at all levels
- Effective influencing skills: in general, be able to explain basic accounting issues to budget holders and other non-finance based staff
- Good keyboard skills, knowledge of modern "Office" packages (Excel in particular), Aptitude for IT. Demonstrable experience of Finance computer systems and ledgers
- Aim for 'right first time', ensuring accuracy and attention to detail
- Time management skills: able to prioritise work effectively
- Organisational skills
Desirable
- Presentation skills
- Oracle Financials demonstrable experience
Disposition/Attitude/Motivation
Essential
- Team worker
- Able to cope under pressure
- Proactive, takes own initiative and able to work with minimal supervision
- Able to handle and convey sensitive information in an appropriate and discreet manner
- Honesty, integrity, flexibility and enthusiasm
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
