Research Finance Administrator

Job description

Job responsibilities

PRIMARY DUTIES & AREAS OF RESPONSIBILITY

1. To provide finance support to the Finance Team Leader to meet the requirements of the Trusts Budget Holders and the Management and Financial Accounting teams and to enable accurate reporting of the monthly R&D financial result of each Directorate in-line with closedown timetables.

2. This role will be team based and the primary duties of the job may not always be completed regularly by each team member, but they will be expected to have knowledge of and be able to cover each task.

3. To plan and organise straightforward tasks, some of which may be ongoing. Schedules work to ensure daily, monthly, quarterly, and annual financial timetables are met.

4. Month end Financial Results: To complete task lists including analysis and interpretation of data as required. Identifies errors and discrepancies and sorts out problems using a range of options.

5. Budget and expenditure movements, pay and non-pay: To accurately complete the correction of items identified as being incorrect, producing budget, accrual and permanent journals as required.

6. Balance sheet reconciliations: balance and reconcile simple control accounts.

7. Ensure that income and expenditure items are correctly coded to budgets. Produce any required analysis.

8. Invoicing: Ensure that income is invoiced in a timely and accurate manner and Credit notes are correctly raised.

9. Accounts Payable: Ensure all non-purchase order invoices are directed to the relevant budget holder for coding and approval and that credit notes are chased in a timely manner.

10. Accounts Payable: Answer complex supplier and budget holder queries on invoices.

11. Produce regular financial and management information. Comment on improvements and changes that could be made to processes, and once agreed, implement changes and new procedures.

12. Input financial data into computerised and paper databases/systems. Creates and updates complex financialspreadsheets.

13. Take part in any appropriate departmental training and demonstrate own activities to new starters or less experienced staff. Provides induction training for trainees or new members of staff.

14. Assists patients / clients during incidental contacts / provides non-clinical advice, information to patients / clients / relatives. Ensure all departmental policies and procedures are adhered to.

15. Budget commercial and non-commercial studies for research & liaise with sponsors and Principal Investigators where required.

COMMUNICATIONS & WORKING RELATIONSHIPS

1. To provide financial support to the R&D Management Accountant, and other R&D Finance staff.

2. To assist the R&D Management Accountants in costing commercial & non-commercial costings when required.

3. To answer routine queries from Research Staff.

4. To answer routine queries from External organisations e.g., suppliers, and refer more detailed queries for line manager.

5. Handle sensitive information in a tactful and professional manner.

6. To liaise where necessary with members of staff from other Departments within the Trust e.g. Procurement, Payroll, Human Resources, and also with NHS Shared Business Service staff on day-to-day matters.

***Preference will be given to internal Trust staff, as well as Priority and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***

Person Specification

Qualifications

Essential

• 5x GCSE Grade C or above or equivalent, including Mathematics and English Language.
• NVQ Level 3, Association of Accounting Technicians (AAT) Level 3 intermediate level OR Level 2 and working towards Level 3 OR equivalent or proven equivalent knowledge and adequate relevant demonstrable experience.

Desirable

• A Levels or equivalent demonstrable experience
• Studying towards further financial qualifications

Knowledge

Essential

• High level of numeracy
• Awareness of the Organisation's priorities and how they impact on their role

Desirable

• Previous NHS finance experience

Aptitude and Abilities

Essential

• Good analytical skills, with a proven ability to represent financial information
• Able to communicate effectively
• Advanced keyboard use, inputting and manipulating financial data into databases and spreadsheets.

Desirable

• Oracle financials demonstrable experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

University Hospitals Plymouth NHS Trust

Address

5 Research Way

Plymouth Science Park

Derriford, Plymouth

PL6 8BT

Employer's website

https://www.plymouthhospitals.nhs.uk/ (Opens in a new tab)