Job summary
PREVIOUS APPLICANTS NEED NOT APPLY
We have an opportunity for a Senior Pharmacy Assistant for Stores & Distribution based in University Hospital Lewisham.
The successful applicant will be based in Pharmacy Stores with the main focus of the job to support the Lead pharmacy assistant, Principal Technician & the Lead Procurement Stores Manager with the supervision of the accurate and timely distribution of drugs to wards, departments and within pharmacy department
Duties will include:
- Managing the day to day running of the receiving and distribution service.
- Stock Control
- Training other staff
- Covering the storekeeper in receiving goods from external suppliers
In order to be successful in this role, you will need to be organised, motivated, have excellent communication and people skills as well as the ability to adapt quickly to new situations. Full training will be given
PLEASE NOTE: We are unable to offer sponsorship for this post
If you are interested in the post and/or would like further information, please contact Chi Kan, Principal pharmacy technician ward automation & Distribution Service Email: chi.kan@nhs.net (0208 836 4945) or Kirsty Wither, Senior Technician Procurement & Distribution Email: k.wither@nhs.net (0208 333 3209)
Main duties of the job
- Managing the day to day running of the receiving and distribution service.
- Stock Control
- Training other staff
- Covering the storekeeper in receiving goods from external suppliers
The Pharmacy Procurement, Stores, & Distribution team and LGT is a forward thinking technician-led department, providing medicines to clinical areas in the Trust and across the local community using our Wholesale Dealer License. The pharmacy store at Lewisham hospital is automated and there are many opportunities to develop professionally within the team and across the wider pharmacy department.
PREVIOUS APPLICANTS NEED NOT APPLY
About us
Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:
- Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development
- Widening access (anchor institution) and employability
- Improving the experience of staff with disability
- Improving the EDI literacy and confidence of trust staff through training and development
- Making equalities mainstream
Job description
Job responsibilities
Job Summary
To supervise the provision of an accurate and timely distribution of drugs to Wards, departments and within the pharmacy department. This will include:-
- Managing the day to day running of the distribution service
- Stock control
- Training other staff
- Covering the storekeeper in receiving goods from external suppliers
Work force
- You will be responsible for two regular members of staff plus two rotational staff and any students rotating through the Stores and Distribution area.
- Work will be generated by staff within the pharmacy department and by staff in wards and departments within the hospital and community services.
Partnerships
- Communications and Relationships
You will work closely with the Chief and Senior Technicians to ensure the smooth running of the Stores and Distribution departments.
You will liaise with pharmacists, technicians and other staff within the Pharmacy department.
You will be communicating with staff from wards and departments around the hospital.
General duties
- Supervise the day to day running of the distribution section ensuring that all pharmacy assistant duties are completed daily. Liaise with the Chief/Senior Technician(s) appropriately.
- Organise and ensure daily stock checks are completed making any amendments necessary.
- Produce and circulate the weekly ward top up rotas taking into account staff sickness and annual leave.
- Ensure staff availability is sufficient to cover ward top-ups on a daily basis and refer to the Chief/ Senior Technician(s) where necessary.
- Check and sign off Pharmacy ward top up boxes before releasing them for the porter to take to the ward.
- Complete the distribution error form for all boxes checked and discuss all errors with affected staff.
- Report any computer problems to the Pharmacy System Manager.
- Deal with Stores / distribution queries from wards, other hospital departments and external sources.
- Update ward top up sheets after liaising with the ward Pharmacist or relevant nurse or ward manager.
- Run and check To-follow reports from the Pharmacy computer system and supply any out of stock items to wards. Liaise with Order Clerk as necessary.
- Ensure that internal orders are dealt with promptly and sent to the respective area.
- Ensure any equipment failure is reported to the appropriate person/ department.
- Ensure the daily filing of requisition order forms from wards.
- Ensure the monthly filing is completed for archiving.
- Input onto the computer system all weekend and out of hours stock requests, which had not been booked out at the time.
- Provide ward top up cover in the event of staff absence
- Provide cover for Storekeeping duties when requested
- Monitor and record environmental temperatures within the Stores and Distribution area. Report any out of range temperatures immediately to the Chief/Senior Technician(s).
- Organise the distribution staff to perform the three monthly expiry date check of the drugs kept in the departments and clinics, which are not topped up regularly.
- Responsible for ensuring the daily cleaning of stores area & trolleys is performed and the log completed.
- Maintain the Porters log for delivering the green boxes & packages to the wards & departments.
- Act as a witness for the NVQ level 2 & 3 students while they cover the elements in stores & distribution
Job description
Job responsibilities
Job Summary
To supervise the provision of an accurate and timely distribution of drugs to Wards, departments and within the pharmacy department. This will include:-
- Managing the day to day running of the distribution service
- Stock control
- Training other staff
- Covering the storekeeper in receiving goods from external suppliers
Work force
- You will be responsible for two regular members of staff plus two rotational staff and any students rotating through the Stores and Distribution area.
- Work will be generated by staff within the pharmacy department and by staff in wards and departments within the hospital and community services.
Partnerships
- Communications and Relationships
You will work closely with the Chief and Senior Technicians to ensure the smooth running of the Stores and Distribution departments.
You will liaise with pharmacists, technicians and other staff within the Pharmacy department.
You will be communicating with staff from wards and departments around the hospital.
General duties
- Supervise the day to day running of the distribution section ensuring that all pharmacy assistant duties are completed daily. Liaise with the Chief/Senior Technician(s) appropriately.
- Organise and ensure daily stock checks are completed making any amendments necessary.
- Produce and circulate the weekly ward top up rotas taking into account staff sickness and annual leave.
- Ensure staff availability is sufficient to cover ward top-ups on a daily basis and refer to the Chief/ Senior Technician(s) where necessary.
- Check and sign off Pharmacy ward top up boxes before releasing them for the porter to take to the ward.
- Complete the distribution error form for all boxes checked and discuss all errors with affected staff.
- Report any computer problems to the Pharmacy System Manager.
- Deal with Stores / distribution queries from wards, other hospital departments and external sources.
- Update ward top up sheets after liaising with the ward Pharmacist or relevant nurse or ward manager.
- Run and check To-follow reports from the Pharmacy computer system and supply any out of stock items to wards. Liaise with Order Clerk as necessary.
- Ensure that internal orders are dealt with promptly and sent to the respective area.
- Ensure any equipment failure is reported to the appropriate person/ department.
- Ensure the daily filing of requisition order forms from wards.
- Ensure the monthly filing is completed for archiving.
- Input onto the computer system all weekend and out of hours stock requests, which had not been booked out at the time.
- Provide ward top up cover in the event of staff absence
- Provide cover for Storekeeping duties when requested
- Monitor and record environmental temperatures within the Stores and Distribution area. Report any out of range temperatures immediately to the Chief/Senior Technician(s).
- Organise the distribution staff to perform the three monthly expiry date check of the drugs kept in the departments and clinics, which are not topped up regularly.
- Responsible for ensuring the daily cleaning of stores area & trolleys is performed and the log completed.
- Maintain the Porters log for delivering the green boxes & packages to the wards & departments.
- Act as a witness for the NVQ level 2 & 3 students while they cover the elements in stores & distribution
Person Specification
Qualifications and Training
Essential
- Maths and English GCSE Grade C and above or equivalent
Desirable
- NVQ level 2 Pharmacy Services award or equivalent
Experience
Essential
- Minimum of 12 months experience working in a hospital Pharmacy setting.
- Experience in a Pharmacy Stores setting
- Use of Pharmacy Computing software
Desirable
- Supervision of a team
- Training of other members of staff
- Use of automated Pharmacy picking systems
Knowledge & Skills
Essential
- Ability to organise staff and workload
- Excellent interpersonal skills/communication
- Ability to take initiative and make interventions assertively and appropriately
- Ability to work calmly and accurately under pressure
- Clear patient focus
- Ability to handle conflict situations/refer as necessary
Desirable
- Intermediate Microsoft Office skills
Person Specification
Qualifications and Training
Essential
- Maths and English GCSE Grade C and above or equivalent
Desirable
- NVQ level 2 Pharmacy Services award or equivalent
Experience
Essential
- Minimum of 12 months experience working in a hospital Pharmacy setting.
- Experience in a Pharmacy Stores setting
- Use of Pharmacy Computing software
Desirable
- Supervision of a team
- Training of other members of staff
- Use of automated Pharmacy picking systems
Knowledge & Skills
Essential
- Ability to organise staff and workload
- Excellent interpersonal skills/communication
- Ability to take initiative and make interventions assertively and appropriately
- Ability to work calmly and accurately under pressure
- Clear patient focus
- Ability to handle conflict situations/refer as necessary
Desirable
- Intermediate Microsoft Office skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
