Royal Berkshire NHS Foundation Trust

Contracts/Training Administrative Assistant (Clinical Engineering)

The closing date is 14 December 2025

Job summary

Band 3 Contracts/Training Administrative Assistant (Clinical Engineering)

The Clinical Engineering Department at the Royal Berkshire NHS Foundation Trust is looking for a highly organised, motivated and enthusiastic Administrative Assistant to support the Contracts Manager and Medical Devices Training Coordinator as well as the wider Clinical Engineering Team.

To provide administrative support to the Clinical Engineering Contracts Manager, Medical Devices Training Coordinator and the wider Clinical Engineering Team at the Royal Berkshire NHS Foundation Trust.

The post holder will be able to work unsupervised and to communicate effectively with the multidisciplinary team and various internal and external stakeholders promoting good working relationships.

If you are someone who can work unsupervised, is an effective communicator and highly organised, we would love to hear from you.

Main duties of the job

Undertake general office duties including answering queries to the Department, taking messages ensuring they are passed onto the appropriate member(s) of the Team and urgent matters are flagged appropriately.
Maintain the Departmental database (e-Quip) by inputting, cleansing, retrieving and auditing data to ensure all data relating to service/maintenance contracts is accurate and complete.
Arrange meetings for the Senior Management Team.
Take Minutes of Meetings.
Assist with the production of documents and reports.
Support the other Administrative roles and cover holiday and other absence periods and when the workload requires.
Ensure all work adhere to the Department's Quality Management System (QMS).
Be responsible for maintaining personal development to meet the role, the Department's needs and those of the organisation.

About us

Reading sits on the River Thames and is served by great road and rail links to London, Oxford, and Southampton. With excellent leisure and shopping facilities, and a thriving cultural scene, Reading is a wonderful place to live, work, and play and provides excellent facilities for families, including some of the best state and private schools in the UK.

The CQC rated the care provided by the Royal Berkshire NHS Foundation Trust as Good.

Our "CARE" values:Compassionate,Aspirational,Resourceful,Excellent, reflect the type of Trust we aspire to be and you can join our dedicated and talented staff to make this happen.

Date posted

28 November 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

193-7640177PCG

Job locations

Royal Berkshire Hospital

London Road

Reading

RG1 5AN

Job description

Job responsibilities

Undertake general office duties including answering queries to the Department, taking messages ensuring they are passed onto the appropriate member(s) of the Team and urgent matters are flagged appropriately.
Maintain the Departmental database (e-Quip) by inputting, cleansing, retrieving and auditing data to ensure all data relating to service/maintenance contracts is accurate and complete.
Arrange meetings for the Senior Management Team.
Take Minutes of Meetings.
Assist with the production of documents and reports.
Support the other Administrative roles and cover holiday and other absence periods and when the workload requires.
Ensure all work adhere to the Departments Quality Management System (QMS).
Be responsible for maintaining personal development to meet the role, the Departments needs and those of the organisation.

Please refer to the attached Job Description and Person Specification for further details of the role.

Job description

Job responsibilities

Undertake general office duties including answering queries to the Department, taking messages ensuring they are passed onto the appropriate member(s) of the Team and urgent matters are flagged appropriately.
Maintain the Departmental database (e-Quip) by inputting, cleansing, retrieving and auditing data to ensure all data relating to service/maintenance contracts is accurate and complete.
Arrange meetings for the Senior Management Team.
Take Minutes of Meetings.
Assist with the production of documents and reports.
Support the other Administrative roles and cover holiday and other absence periods and when the workload requires.
Ensure all work adhere to the Departments Quality Management System (QMS).
Be responsible for maintaining personal development to meet the role, the Departments needs and those of the organisation.

Please refer to the attached Job Description and Person Specification for further details of the role.

Person Specification

Knowledge/Experience

Essential

Previous relevant experience within an administrative role
Experience of working in a busy hospital environment
Good knowledge of Microsoft Office Suite Experience of database systems to include data input/entry/retrieval

Desirable

Customer service experience
Experience of working in a Clinical Engineering Department

Education/Qualification

Essential

NVQ in Business Administration or, evidence of equivalent practical experience
Excellent level of numeracy and literacy as demonstrated by GCSE or equivalent in English and Maths

Person Specification

Knowledge/Experience

Essential

Previous relevant experience within an administrative role
Experience of working in a busy hospital environment
Good knowledge of Microsoft Office Suite Experience of database systems to include data input/entry/retrieval

Desirable

Customer service experience
Experience of working in a Clinical Engineering Department

Education/Qualification

Essential

NVQ in Business Administration or, evidence of equivalent practical experience
Excellent level of numeracy and literacy as demonstrated by GCSE or equivalent in English and Maths

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Royal Berkshire NHS Foundation Trust

Address

Royal Berkshire Hospital

London Road

Reading

RG1 5AN

Employer's website

https://www.royalberkshire.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Royal Berkshire NHS Foundation Trust

Address

Royal Berkshire Hospital

London Road

Reading

RG1 5AN

Employer's website

https://www.royalberkshire.nhs.uk/ (Opens in a new tab)