Job summary
Provide administrative support to the Brunel Medical School Director of Undergraduate Education (DUE) to enable the development, implementation and delivery of the undergraduate medical education training programme as part of the Brunel Medical School, hosted at the Royal Berkshire NHS Foundation Trust (RBFT).
Work collaboratively with the DUE, Medical Education Service Manager (MESM) and the Medical Education Manager (MEM) to ensure the Trust meets all contractual requirements and maintains a supportive learning environment for all Brunel Medical School Trainees.
Develop and Maintain effective and efficient systems and processes to ensure the Trust complies with both Educational and Corporate Governance frameworks for both the Trust, Brunel University and other external stakeholders.
Support the recruitment appointment, induction and on-going success of the Module Leads when developing, implementing and delivering clinical placements during Years 3-5 of the Brunel Medical School curriculum.
Main duties of the job
Engage with Brunel Medical School DUE and Module Leads to ensure that details of the education programme, student details and the timings of these are communicated clearly to all RBFT and Brunel University staff
Liaise with MEM, MESM, and DUE to ensure adequate induction and training is provided for students at the start of each academic year, alongside efficient organisation of information technology (IT) and security access requirements
Support the DUE to develop and finalise job descriptions Module Lead roles, collaborate with Medical Workforce to drive the recruitment process, including on the interview day and appointment into the roles
Support the Module Leads to develop and promote effective training & development opportunities for the Brunel University medical students and support logistics to deliver the agenda requirements on the day
Work with the MEM, MESM, and DUE to draft and finalise Medical Education Fellows job descriptions, advertise throughout the Trust and support Medical Workforce to recruit and appoint high calibre individuals into the roles
Work with the Simulation and Resuscitation & Clinical Skills teams to arrange additional training opportunities for the Brunel Medical School students, as required, based on developing curriculum requirements
About us
Diversity makes us interesting... Inclusion is what will make us outstanding.
Inequality exists and the journey to eliminate it is not easy. Every step we take will be a purposeful step forward to deliver a truly inclusive culture where all our people are enabled to deliver outstanding care, where background is no barrier, and where everyone can be their authentic self and we truly represent our patient community.
We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where possible. All applicants who have a disability and meet the minimum criteria for the post can opt for a guaranteed interview.
If you need additional help with your application please get in touch by calling the recruitment team on 0118 322 6997 or 0118 322 5342.
Our primary method of communication will be via email. However, if you would prefer to be contacted through a different method, please inform the recruitment team.
Job description
Job responsibilities
Ensure there are robust performance monitoring systems in place to meet defined key performance metrics
Liaise internally with Brunel Medical School in accordance with the Education Contract and Service Level Agreement ensuring compliance
Manage very sensitive and confidential information about performance and change, particularly in relation to Students in Difficulty working with Senior Managers.
Establish networks and effective channels of communication within the Trust and Thames Valley region in support of delivering service objectives
Persuade senior managers and medical staff of the importance of highly complex, emerging educational initiatives and policies
Motivate senior colleagues on wider educational project delivery, particularly where there is strong resistance to change, providing workshops to large audiences, linking inter-related initiatives to provide maximum benefit and impact
Regularly collaborate and engage with clinical and non-clinical staff to ensure they remain engaged in the vision to provide the best training experience for undergraduate students
Develop comprehensive and accurate costing plans for all Brunel Medical School event / workshops / off-site meetings, delivered internal and externally, ensuring financial balance is achieved as a minimum
Actively manage event and project budgets, negotiating favourable costing plans as and when appropriate, to ensure the best use of the directorates finite resources
Responsible for identification of savings associated with Brunel Medical School business and ensuring their achievement by employing appropriate negotiating skills with external service providers where possible
Book suitable and appropriate venues and confirm financial requirements with relevant finance leads
Responsible for the identification and ordering of appropriate training and development opportunities, including ensuring the specific budget requirements are met and all invoices and cross charges are completed in a timely and effective manner
Responsible for ordering and maintaining Brunel Medical School supplies, ensuring consistency is maintained at a sustainable and cost effective level
Act as a specialist in the field of Undergraduate Medical Education (UGME) with excellent communication and knowledge
Utilise a wide range of effective communication skills in order to present complex and often sensitive information to large groups of consultants and stakeholders on a regular basis
Carry out all duties involving contact with the public, students and other staff in a sympathetic, appropriate and professional manner
Job description
Job responsibilities
Ensure there are robust performance monitoring systems in place to meet defined key performance metrics
Liaise internally with Brunel Medical School in accordance with the Education Contract and Service Level Agreement ensuring compliance
Manage very sensitive and confidential information about performance and change, particularly in relation to Students in Difficulty working with Senior Managers.
Establish networks and effective channels of communication within the Trust and Thames Valley region in support of delivering service objectives
Persuade senior managers and medical staff of the importance of highly complex, emerging educational initiatives and policies
Motivate senior colleagues on wider educational project delivery, particularly where there is strong resistance to change, providing workshops to large audiences, linking inter-related initiatives to provide maximum benefit and impact
Regularly collaborate and engage with clinical and non-clinical staff to ensure they remain engaged in the vision to provide the best training experience for undergraduate students
Develop comprehensive and accurate costing plans for all Brunel Medical School event / workshops / off-site meetings, delivered internal and externally, ensuring financial balance is achieved as a minimum
Actively manage event and project budgets, negotiating favourable costing plans as and when appropriate, to ensure the best use of the directorates finite resources
Responsible for identification of savings associated with Brunel Medical School business and ensuring their achievement by employing appropriate negotiating skills with external service providers where possible
Book suitable and appropriate venues and confirm financial requirements with relevant finance leads
Responsible for the identification and ordering of appropriate training and development opportunities, including ensuring the specific budget requirements are met and all invoices and cross charges are completed in a timely and effective manner
Responsible for ordering and maintaining Brunel Medical School supplies, ensuring consistency is maintained at a sustainable and cost effective level
Act as a specialist in the field of Undergraduate Medical Education (UGME) with excellent communication and knowledge
Utilise a wide range of effective communication skills in order to present complex and often sensitive information to large groups of consultants and stakeholders on a regular basis
Carry out all duties involving contact with the public, students and other staff in a sympathetic, appropriate and professional manner
Person Specification
Education, Qualifications and Training
Essential
- Educated to degree level or equivalent experience in a role where administrative and project support is key
- Evidence of Continuing Professional Development
Desirable
- Qualification in project improvement methodology
- Qualification in Service or Quality Improvement techniques
- ECDL computer literacy skills
Experience
Essential
- Experience of working as an administrator for a manager/clinician operating at a senior level within an organisation
- Experience of contributing to, or leading on, the management of short or longer-term projects
- Experience of monitoring and tracking multiple projects
Desirable
- Experience of working in a complex organisational environment, either in the NHS, elsewhere in the public sector or in a private or voluntary sector organisation
- Experience of working with multiple stakeholders across organisations to ensure information on progress is provided in a timely way
- Understanding of a wide range of service improvement tools and techniques
Person Specification
Education, Qualifications and Training
Essential
- Educated to degree level or equivalent experience in a role where administrative and project support is key
- Evidence of Continuing Professional Development
Desirable
- Qualification in project improvement methodology
- Qualification in Service or Quality Improvement techniques
- ECDL computer literacy skills
Experience
Essential
- Experience of working as an administrator for a manager/clinician operating at a senior level within an organisation
- Experience of contributing to, or leading on, the management of short or longer-term projects
- Experience of monitoring and tracking multiple projects
Desirable
- Experience of working in a complex organisational environment, either in the NHS, elsewhere in the public sector or in a private or voluntary sector organisation
- Experience of working with multiple stakeholders across organisations to ensure information on progress is provided in a timely way
- Understanding of a wide range of service improvement tools and techniques
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
