Job summary
Based in the Trust Education Centre at the Royal Berkshire Hospital, the Medical and Dental Education Administrator is an exciting role providing comprehensive customer-focussed administrative support within the Medical Education Department.
Main duties of the job
The post holder will assist in delivering high quality training by managing teaching and training programmes and overseeing quality assurance processes. They will also coordinate and administer study leave requests for medical and dental trainees and for eligible doctors of all grades.
About us
Diversity makes us interesting... Inclusion is what will make us outstanding.
Inequality exists and the journey to eliminate it is not easy. Every step we take will be a purposeful step forward to deliver a truly inclusive culture where all our people are enabled to deliver outstanding care, where background is no barrier, and where everyone can be their authentic self and we truly represent our patient community.
We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where possible. All applicants who have a disability and meet the minimum criteria for the post can opt for a guaranteed interview.
If you need additional help with your application please get in touch by calling the recruitment team on 0118 322 6997 or 0118 322 5342.
Our primary method of communication will be via email. However, if you would prefer to be contacted through a different method, please inform the recruitment team.
Job description
Job responsibilities
General Administration
- Assist in the organisation of Resident Doctor induction
- Deal with face to face enquiries in the medical education office
- Along with others in the team, effectively deal with enquiries received in the Medical Education Enquiries e-mail inbox
- Help with basic training and oversight of administrative staff
- Co-ordinate and respond to enquiries relating to Clinical Attachments
- Cross-cover duties of other members of the team as required
- Attend internal and external meetings and support with paper preparation and minute taking as required
- Occasional cover of reception duties in the Trust Education Centre
- Creation of purchasing and requisition requests through the eProcurement system
- Arrange room bookings in Trust Education Centre as required
Teaching Administration
- Help plan and administer regular Trust-wide training events such as Grand Round and Schwartz Round
- Coordinate and set up weekly teaching activities, producing registers, attendance certificates and collating feedback
- Booking of courses and events, associated rooms, equipment and catering where appropriate
- Organise careers workshops for students and Resident doctors
- Produce reports on education, training and development activities as required
Study Leave Coordination
- Manage study leave requests for doctors of all grades from across RBFT
- Assist in financial administration and monitoring of study leave budgets
- Process study leave applications in accordance with NHS England and RBFT guidelines
- Maintain accurate records of study leave requests and approvals
- Use NHS England study leave management software and keep track of approvals and reimbursements
Job description
Job responsibilities
General Administration
- Assist in the organisation of Resident Doctor induction
- Deal with face to face enquiries in the medical education office
- Along with others in the team, effectively deal with enquiries received in the Medical Education Enquiries e-mail inbox
- Help with basic training and oversight of administrative staff
- Co-ordinate and respond to enquiries relating to Clinical Attachments
- Cross-cover duties of other members of the team as required
- Attend internal and external meetings and support with paper preparation and minute taking as required
- Occasional cover of reception duties in the Trust Education Centre
- Creation of purchasing and requisition requests through the eProcurement system
- Arrange room bookings in Trust Education Centre as required
Teaching Administration
- Help plan and administer regular Trust-wide training events such as Grand Round and Schwartz Round
- Coordinate and set up weekly teaching activities, producing registers, attendance certificates and collating feedback
- Booking of courses and events, associated rooms, equipment and catering where appropriate
- Organise careers workshops for students and Resident doctors
- Produce reports on education, training and development activities as required
Study Leave Coordination
- Manage study leave requests for doctors of all grades from across RBFT
- Assist in financial administration and monitoring of study leave budgets
- Process study leave applications in accordance with NHS England and RBFT guidelines
- Maintain accurate records of study leave requests and approvals
- Use NHS England study leave management software and keep track of approvals and reimbursements
Person Specification
Education, Qualifications and Training
Essential
- Good basic level of education: GCSEs (incl maths and english) or equivalent qualification
- A'Level / equivalent qualification or equivalent experience
Desirable
- Higher education qualification (eg NVQ, diploma or degree)
- Training in the use of finance packages
Specific Competencies for the Role
Essential
- Excellent organisational and administrative skills evidenced by previous experience
- Experience of providing an effective customer service in a client facing role
- Competent in the use of Word, PowerPoint, Outlook, Excel and Teams
- Proven ability to follow processes and recommend improvements
Desirable
- Previous knowledge of UK doctors training pathways
- Experience working in the NHS
Person Specification
Education, Qualifications and Training
Essential
- Good basic level of education: GCSEs (incl maths and english) or equivalent qualification
- A'Level / equivalent qualification or equivalent experience
Desirable
- Higher education qualification (eg NVQ, diploma or degree)
- Training in the use of finance packages
Specific Competencies for the Role
Essential
- Excellent organisational and administrative skills evidenced by previous experience
- Experience of providing an effective customer service in a client facing role
- Competent in the use of Word, PowerPoint, Outlook, Excel and Teams
- Proven ability to follow processes and recommend improvements
Desirable
- Previous knowledge of UK doctors training pathways
- Experience working in the NHS
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
