Job summary
An opportunity has arisen to join our team within Corporate Nursing, to provide administrative support for several workstreams. You will have proven administrative experience, working in a busy office environment, minute-taking skills and be used to prioritising, planning and organising their own workload, whilst managing conflicting priorities. You will need to be enthusiastic, flexible, efficient, calm, professional and have an eye for detail.
Main duties of the job
Some Key Duties and Responsibilities:
- Provide comprehensive administrative support to members of the Corporate Nursing Senior Team, carrying out a range of complex tasks specific to the work area. This will include providing support to the Health Care Support Worker Education team and Tissue Viability team.
- Coordinate administrative activities, including the preparation of agendas and meeting papers, minute taking and following up actions.
- Arrange meetings, seminars, workshops and presentations both within and external to the Trust, attending as necessary to take and transcribe minutes/notes.
- Participate in and support departmental projects and workstreams, including the accreditation programme.
- Work with electronic information systems such as email, electronic diaries, internet/intranet, word processing, databases, spreadsheets, virtual meetings, presentations and Trust specific software.
- Plan and manage own workload, working autonomously to prioritise work appropriately to ensure all deadlines are met.
Please see attached Applicant Information Pack for full details.
About us
Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge. With over 11000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing 'outstanding' care to our patients and rated 'Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH's values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.
CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people's age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.
Job description
Job responsibilities
Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.
This vacancy will close at midnight on 10th December 2023
Interviews are due to be held on 18th December 2023.
Benefits to you
We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.
Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases alternative working hours will be considered.
We welcome applications from the Armed Forces.
Job description
Job responsibilities
Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.
This vacancy will close at midnight on 10th December 2023
Interviews are due to be held on 18th December 2023.
Benefits to you
We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.
Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases alternative working hours will be considered.
We welcome applications from the Armed Forces.
Person Specification
Qualifications
Essential
- Educated to A level or NVQ level 3 Customer Service / Business Admin / ITQ or equivalent experience
- English GCSE / O Level / equivalent
- Secretarial qualification or equivalent experience
Desirable
Experience
Essential
- Experience of working in a busy office environment
- Secretarial and/or administrative experience, including minute taking
- Experience of complex diary management
- Prioritising, planning and organising own tasks
- Working within guidelines
- Experience of IT packages - Microsoft office
- Experience of producing documents to a high standard
- Experience of dealing with difficult situations and confrontations
Desirable
- Previous experience of working in NHS
Knowledge
Essential
- Understanding of confidentiality and data protection
- Sound knowledge of office procedures
- Understanding of customer service
- Good working knowledge of Microsoft Office packages, including Microsoft Outlook and Teams
Desirable
- Knowledge of the Trust including awareness of priorities
- Knowledge of Trust information systems
Skills
Essential
- Ability to work as part of a team
- Excellent communication skills including telephone, email, face to face
- Ability to develop templates
- Ability to organise and manage own time keeping to schedule and deadlines
- Ability to use own initiative and work autonomously
- Willing to take on/learn new skills
- Ability to show attention to detail and accuracy
- Ability to adapt to change
- Ability to work under pressure
- Ability to store and safeguard confidential documents
- Ability to touch type
Desirable
- Ability to work with budgets
- Ability to requisition general stock
Additional Requirements
Essential
- The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of safe, kind, excellent
Person Specification
Qualifications
Essential
- Educated to A level or NVQ level 3 Customer Service / Business Admin / ITQ or equivalent experience
- English GCSE / O Level / equivalent
- Secretarial qualification or equivalent experience
Desirable
Experience
Essential
- Experience of working in a busy office environment
- Secretarial and/or administrative experience, including minute taking
- Experience of complex diary management
- Prioritising, planning and organising own tasks
- Working within guidelines
- Experience of IT packages - Microsoft office
- Experience of producing documents to a high standard
- Experience of dealing with difficult situations and confrontations
Desirable
- Previous experience of working in NHS
Knowledge
Essential
- Understanding of confidentiality and data protection
- Sound knowledge of office procedures
- Understanding of customer service
- Good working knowledge of Microsoft Office packages, including Microsoft Outlook and Teams
Desirable
- Knowledge of the Trust including awareness of priorities
- Knowledge of Trust information systems
Skills
Essential
- Ability to work as part of a team
- Excellent communication skills including telephone, email, face to face
- Ability to develop templates
- Ability to organise and manage own time keeping to schedule and deadlines
- Ability to use own initiative and work autonomously
- Willing to take on/learn new skills
- Ability to show attention to detail and accuracy
- Ability to adapt to change
- Ability to work under pressure
- Ability to store and safeguard confidential documents
- Ability to touch type
Desirable
- Ability to work with budgets
- Ability to requisition general stock
Additional Requirements
Essential
- The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of safe, kind, excellent
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Cambridge University Hospital NHS Foundation Trust
Address
Addenbrookes Hospital-Division Corporate
Hills Road
Cambridge
CB2 0QQ
Employer's website
https://www.cuh.nhs.uk (Opens in a new tab)