Commissioning Manager - CDC

Job description

Job responsibilities

KEY TASKS & RESPONSIBILITIES:

Work closely with end users to understand how they will use their department to inform decisions on the equipment, furniture, storage, and wayfinding that would be best placed for their needs.

Work with contractors and project managers to ensure any build requirements needed for any choice of equipment and furniture are incorporated e.g. presence of power and data, wall pattressing etc.

Review drawings with users, ensuring that they understand what it shows and explain them where necessary.

Ensure specifications of equipment, furniture and storage are agreed.

Have full responsibility for developing and controlling the equipment and commissioning budget.

Work closely with the procurement capital buyer to order and manage the delivery and installation of the equipment and furniture for all capital projects. Dependent on the value of the order, this may include managing a tender or working with NHS Supply Chain to utilise their national frameworks.

Where necessary, review items with other departments including, but not limited to, infection control, housekeeping and health and safety before ordering.

Ensure all items are correctly positioned and installed ready for use in line with the handover programme.

OPERATIONAL:

Commissioning tasks will involve liaising with large numbers of stakeholders, including but not limited to:

• Security
• Fire
• Housekeeping
• Linen
• Portering
• Catering
• Waste
• Pharmacy
• Supplies
• ICT including telecoms
• Signage
• Infection control
• Communications
• Health and Safety

To ensure that contractors and suppliers visiting site are aware of site rules and hospital regulations prior to arriving. Where necessary ensure that RAMS are provided before visiting site.

To identify, schedule and manage the move of equipment transferring from existing departments where applicable.

To manage storage areas defined for decanting and deliveries.

To ensure that copies of operating manuals and any other relevant documentation are handed to Users at the appropriate time.

To participate in project team meetings and project boards relevant to the project commissioning role. It is likely the role will involve chairing meetings which are focussed on the commissioning elements of the projects which will involve both internal and external stakeholders.

To identify orientation and training needs of staff on equipment in new and refurbished areas and assist/set up training sessions, working closely with operational leads.

To ensure the hospital wayfinding is updated as departments and wards move and lead on the ongoing improvement works relating to the Trusts wayfinding strategy.

To escort internal staff, contractors and other external agencies around the Trust site.

To actively engage in the full project life cycle from briefing, design, construction to commission and post project evaluation. Utilise expertise in medical furniture and equipment early in the project lifecycle to ensure that there are fewer coordination issues later.

To instruct and manage external equipment consultants and contractors and to ensure that formal, documented briefings have taken place.

To maintain adequate communications with all internal and external stakeholders throughout the project life cycle.

To liaise closely with colleagues within the wider Trust teams to ensure the effective delivery of commissioning schemes.

To provide formal updates of the progress of all commissioning schemes as required by the Associate Director of Capital or other Trust staff.

PROCUREMENT:

To liaise and work closely with the Capital Buyer in Procurement to ensure all orders are raised with enough lead time for items to arrive in line with the project programme.

To verify equipment schedules and check that all items are grouped as expected, to ensure you and the contractor know what to buy.

Prepare documentation for handover of group 2 and 3 equipment to contractors and to assist in installation of group 3 equipment.

To receive equipment (via the stores department) and deliver or oversee delivery to the appropriate point.

To produce specifications and tender documentation for the purchase of furniture and equipment, and to manage the tender process.

FINANCIAL MANAGEMENT:

To manage and control the budget for all equipment in the CDC and other allocated projects.

To ensure that budgetary controls exist to guarantee that project budgets do not exceed a pre-determined cost

To actively identify cost reduction and competitive pricing of products and programmes on an ongoing basis

To report on budget status via verbal and written presentations on regular basis.

Responsibility for ensuring that risk assessments are undertaken and method statements produced as required.

To be aware of current H&S issues and legislation to take all reasonable precautions to ensure yourself, contractors under your control and the Trust, is compliant with such relevant legislation.

Ensure that all Controls Assurance Standards are met and maintained within the area of responsibility.

The Trust recognises and accepts its responsibility to provide a safe and healthy working environment for anyone on its premises.

As an employee you also have a duty to take reasonable care of your own health and safety and you are required to follow all relevant health and safety Policies and Procedures.

You are required to comply with and maintain awareness of the Trusts Policies relating to Equal Opportunities.

Person Specification

QUALIFICATIONS

Essential

• Educated to degree level, or equivalent, in a relevant subject (e.g. healthcare, finance, construction), or significant experience of working at a similar level in a relevant specialist area.

Desirable

• Knowledge of NHS Estates legislation and procurement legislation.
• Nursing qualifications / experience.
• Project management qualification.

SPECIFIC COMPETENCIES FOR ROLE e.g. communication, problem solving, leadership

Essential

• Sound computer literacy skills in MS Word, Excel, PowerPoint.
• Advanced numeracy and literacy skills.
• Good communication skills- able to express complex issues effectively for a range of audiences.
• Consistent, logical and methodical approach to work.
• Self-motivated.
• Ability to prioritise workload.
• Able to work unsupervised.
• Proactive.
• A good team player with 'Can Do' attitude.

Desirable

• Evidence of Continued professional development.

PROFESSIONAL / SPECIALIST FUNCTIONAL EXPERIENCE

Essential

• Able to maintain financial control and manage budgets effectively.
• Ability to work on own initiative.
• Able to organise own workload to meet specific deadlines.
• Experience of change management.
• Experience of building and maintaining effective and productive relationships with a wide range of people at all levels.

Desirable

• Experience of working in a nursing / clinical environment.
• Experience of working on build projects.
• Experience of managing the delivery of IT solutions.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Frimley Health NHS Foundation Trust

Address

Wexham Park Hospital

Wexham Street

Slough

SL2 4HL

Employer's website

https://www.fhft.nhs.uk/ (Opens in a new tab)