Band 3 Estates Administrator

University Hospitals Birmingham NHS Foundation Trust

This job is now closed

Job summary

The role of Estates Administrator is to provide a comprehensive administration service within the Estates General Office. The individual will work closely with the Estates Office Manager to provide support with the daily running of the Estates Office, provide administrative support to The Estates Manager, Estates Officers, and the other members of the Administration Team.

The individual will need to be self- motivated, personable, be able to plan their own workload and adapt to generic working to ensure that all roles within the Estates Office are covered during holidays and other absence periods.

The individual will need to possess good communication skills, a good knowledge of IT systems and demonstrate the ability to take responsibility for assisting with staff training on the In-House Systems.

Main duties of the job

The individual will work closely with the Estates Office Manager to provide support with the daily running of the Estates Office, provide administrative support to The Estates Manager, Estates Officers and the other members of the Administration Team.

The role of Estates Administrator is to provide a comprehensive administration service within the Estates General Office to include raising and receipting purchase orders in Iproc for daily works, standard stationery items, capital projects and new works projects, creating staff ID badges via the Security Expert System, adding access for the Traka Key Cabinet, updating and processing weekly / monthly payroll information for the Estates Trade Staff via Actin Time personnel system and ERostering, booking contractors in at the Estates Reception, arranging training courses, Diary Management for the Estates Officers/ Estates Managers, minute taking, covering for other members of the Administration Staff for holidays and providing support to the Estates Office Manager and the wider Estates Team.

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

University Hospitals Birmingham is a Smoke-Free premises hospital.

Date posted

22 April 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

304-53830DO

Job locations

Good Hope Hospital

Rectory Rd

Sutton Coldfield

West Midlands

B75 7RR

Job description

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Job description

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Person Specification

Qualifications

Essential

*Good General Education ( eg. GCSE English and Maths A- C )
*RSA Level 11 or equivalent experience.
*Business Administration NVQ Level 3 or equivalent experience in an Administrative environment.

Experience

Essential

*Experience of working in a busy office environment
*Experience of using relevant Microsoft Office Packages ( e.g. Word, Excel, Outlook and Teams )
*Ability to use own initiative and work under pressure
*Able to multi task and prioritise their workload.
*Good organisational and keyboard skills

Desirable

*Experience of using Iproc Oracle systems for purchase orders and invoices.
*Experience of taking notes at informal and formal meetings.
*Experience of diary management- arranging meetings and training courses.
*Experience of using ERostering for payroll.

Additional Criteria

Essential

*Good communication skills both written and verbal
*Good keyboard / IT skills
*Good time management skills
*Understand confidentiality and apply the principles in their daily role.
*Ability to cope under pressure and deal with busy periods and increased workloads.
*Ability to undertake generic working within the office.
*Work effectively and flexibly as part of a team to meet the needs of the service.
*Mature, open and flexible approach to work.
*Good inter-personal and communication skills.
*Demonstrates reliability, motivation and commitment.
*Team player and conscientious.

Person Specification

Qualifications

Essential

*Good General Education ( eg. GCSE English and Maths A- C )
*RSA Level 11 or equivalent experience.
*Business Administration NVQ Level 3 or equivalent experience in an Administrative environment.

Experience

Essential

*Experience of working in a busy office environment
*Experience of using relevant Microsoft Office Packages ( e.g. Word, Excel, Outlook and Teams )
*Ability to use own initiative and work under pressure
*Able to multi task and prioritise their workload.
*Good organisational and keyboard skills

Desirable

*Experience of using Iproc Oracle systems for purchase orders and invoices.
*Experience of taking notes at informal and formal meetings.
*Experience of diary management- arranging meetings and training courses.
*Experience of using ERostering for payroll.

Additional Criteria

Essential

*Good communication skills both written and verbal
*Good keyboard / IT skills
*Good time management skills
*Understand confidentiality and apply the principles in their daily role.
*Ability to cope under pressure and deal with busy periods and increased workloads.
*Ability to undertake generic working within the office.
*Work effectively and flexibly as part of a team to meet the needs of the service.
*Mature, open and flexible approach to work.
*Good inter-personal and communication skills.
*Demonstrates reliability, motivation and commitment.
*Team player and conscientious.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.