Job summary
The Purchase Ledger Clerk is a key role within the Finance Team based at Hamilton House, Lowestoft.
The successful candidate will have strong accounting skills, strong communicator, pro-active and comfortable with working with a wide range of people from finance and non-finance background. Maintain the companys purchase ledger using proprietary accounting software system (Access & Lightyear). Ensure Invoices are paid promptly liaising with suppliers and colleagues to resolve any queries. You must be able to manage your own time effectively.
The role will assist the Accounts Transaction Team Leader in the smooth running of the Purchase Ledger process.
Main duties of the job
There are several key focus areas that this role is responsible for including;
Setting up new supplier accounts
Entering purchase invoices into the accounting system
Checking automatic invoice processing queue
Matching purchase invoices to purchase orders, following up unmatched purchase orders with the budget holder
Reconciling supplier statements to ledger balances and requesting copies of any missing invoices
Prepare weekly BACS runs
Resolve supplier queries
Resolve staff queries
Administration of purchase order system (Access financial operations)
Dealing with internal & external auditor queries
Supplier details maintenance/updates/change management
Raising Purchase Orders
Ad hoc reporting duties
We recognise that AI tools are increasingly used in
professional settings. While we encourage strong applications, we value
authenticity and an accurate reflection of skills and experience.
Applicants must declare if AI has been used to complete
their application, including responses that are directly copied or
significantly shaped by AI tools.
By submitting this application, you confirm that all
information provided is a true and accurate representation of your own skills,
knowledge, and experience.
About us
The Finance Team provide a vital service to the organisation. It's responsible for the accurate recording of financial transactions, as well as managing incoming and outgoing cash payments. It also provides a reporting service to both internal and external stakeholders for governance purposes, but also to aid the organisation to deliver its services.
ECCH is well established health care provider and has been successfully delivering NHS care within the community since 2011. We provide a range of NHS, community health and social care services predominantly across the easterly region of the Norfolk/Suffolk borders.
We are aligned to NHS terms and conditions, and offer many employee benefits, to find out more about us visit our website - www.ecch.org. We are a social enterprise and staff owned organisation which means staff can opt to be shareholders and have a real say in how ECCH is run and evolves to deliver healthcare for the future.
At the heart of our ambition, we work in partnership with and for the community to become the provider and employer of choice for community healthcare.
We encourage you to apply as early as possible as this job may close earlier than the advertised closing date once enough applications have been received.
Please note:
Under current UK immigration rules, this role does not meet the eligibility
requirements for sponsorship under either the Health and Care Worker visa or
the Skilled Worker visa routes.
Job description
Job responsibilities
Setting up new Supplier
Accounts.
Entering purchase invoices
onto the accounting system.
Checking automatic invoice
processing queue.
Progressing purchase
invoices with no purchase order raised.
Matching purchase invoices
to purchase orders, following up unmatched purchase orders with the budget
holder.
Following up with budget
holder goods / services received but not approved.
Check automated reconciled
supplier statements to ledger balances and request copies of any missing
invoices.
Prepare weekly BACS run.
Supplier details
maintenance / updates / change management.
Returning invoices with
incorrect details to supplier, with explanatory note.
Resolve Supplier queries.
Resolve Staff queries.
Administration of purchase
order system (Access Financial Operations).
Dealing with internal and
external auditor queries.
Ad hoc reporting duties.
All roles
within East Coast Community Healthcare CIC (ECCH) require staff to demonstrate our
Values and Signature Behaviours in the care and service they provide to
patients, service users, stakeholders, and colleagues. All members of staff
should consider these as an essential part of their job role.
Our Values outline the core behaviours that we
can all achieve and are summarised as an acronym within the word CARE. These stand for: Compassion, Action, Respect and Everyone.
Underpinning our Values are our Signature
Behaviours which highlight by taking the right actions we continue to build a
strong culture. Our four Signature
Behaviours are: Compassion
- We Listen, We Learn,
We Lead| Action - My
Accountability, My Responsibility | Respect - Respect
Our Resources: People, Time and Money | Everyone - Work Together, Achieve Together.
Job description
Job responsibilities
Setting up new Supplier
Accounts.
Entering purchase invoices
onto the accounting system.
Checking automatic invoice
processing queue.
Progressing purchase
invoices with no purchase order raised.
Matching purchase invoices
to purchase orders, following up unmatched purchase orders with the budget
holder.
Following up with budget
holder goods / services received but not approved.
Check automated reconciled
supplier statements to ledger balances and request copies of any missing
invoices.
Prepare weekly BACS run.
Supplier details
maintenance / updates / change management.
Returning invoices with
incorrect details to supplier, with explanatory note.
Resolve Supplier queries.
Resolve Staff queries.
Administration of purchase
order system (Access Financial Operations).
Dealing with internal and
external auditor queries.
Ad hoc reporting duties.
All roles
within East Coast Community Healthcare CIC (ECCH) require staff to demonstrate our
Values and Signature Behaviours in the care and service they provide to
patients, service users, stakeholders, and colleagues. All members of staff
should consider these as an essential part of their job role.
Our Values outline the core behaviours that we
can all achieve and are summarised as an acronym within the word CARE. These stand for: Compassion, Action, Respect and Everyone.
Underpinning our Values are our Signature
Behaviours which highlight by taking the right actions we continue to build a
strong culture. Our four Signature
Behaviours are: Compassion
- We Listen, We Learn,
We Lead| Action - My
Accountability, My Responsibility | Respect - Respect
Our Resources: People, Time and Money | Everyone - Work Together, Achieve Together.
Person Specification
Experience
Essential
- Previous experience of working within a finance function.
- Experience of working with and contributing to a team.
- Demonstrative experience of working with accounting systems including the posting of transactions.
Desirable
- Previous experience of purchase ledger clerk role.
- Experience of working in a multi-disciplinary team.
- Experience of work in other finance roles apart from that specifically covered by the post being applied for.
Personal Attributes
Essential
- Good team player
- Professional standard of communication both written and verbal
- Ability to problem solve and find solutions that meet the needs of the organisation and individuals
- Willingness to expand current skills and knowledge
- Ability to embrace our Culture, Values and Signature Behaviours:
- (Compassion - We Listen, We Learn, We Lead| Action - My Accountability, My Responsibility | Respect - Respect Our Resources: People, Time and Money | Everyone - Work Together, Achieve Together).
- Willingness and ability to work across different sites and travel to alternative sites and across the community as required.
Skills and Knowledge
Essential
- Proven ability to function well as part of a team and work independently.
- Ability to communicate effectively and accurately record information.
- Good working knowledge of financial systems to maintain financial transactions
- Use of spreadsheets for the purpose of recording, reporting, analysing financial information
Qualifications
Essential
- NVQ Level 4 in accounting or an equivalent level of experience.
- Competent in the use of IT including spreadsheet, word-processing and email.
- Competent in the use of integrate accounting systems.
Desirable
- Progress towards a recognised accountancy qualification relevant to the needs of the post e.g., AAT.
Person Specification
Experience
Essential
- Previous experience of working within a finance function.
- Experience of working with and contributing to a team.
- Demonstrative experience of working with accounting systems including the posting of transactions.
Desirable
- Previous experience of purchase ledger clerk role.
- Experience of working in a multi-disciplinary team.
- Experience of work in other finance roles apart from that specifically covered by the post being applied for.
Personal Attributes
Essential
- Good team player
- Professional standard of communication both written and verbal
- Ability to problem solve and find solutions that meet the needs of the organisation and individuals
- Willingness to expand current skills and knowledge
- Ability to embrace our Culture, Values and Signature Behaviours:
- (Compassion - We Listen, We Learn, We Lead| Action - My Accountability, My Responsibility | Respect - Respect Our Resources: People, Time and Money | Everyone - Work Together, Achieve Together).
- Willingness and ability to work across different sites and travel to alternative sites and across the community as required.
Skills and Knowledge
Essential
- Proven ability to function well as part of a team and work independently.
- Ability to communicate effectively and accurately record information.
- Good working knowledge of financial systems to maintain financial transactions
- Use of spreadsheets for the purpose of recording, reporting, analysing financial information
Qualifications
Essential
- NVQ Level 4 in accounting or an equivalent level of experience.
- Competent in the use of IT including spreadsheet, word-processing and email.
- Competent in the use of integrate accounting systems.
Desirable
- Progress towards a recognised accountancy qualification relevant to the needs of the post e.g., AAT.
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