Job summary
About GDAS
The aim of
the Gwent wide Adult Drug and Alcohol Service is to engage drug and/or
alcohol users in a continuum of service provision in order to reduce
substance related harm and improve functioning in all domains of the service
users lives. This includes engaging and assessing service users, brief
interventions and harm reduction, outreach, training, case management and
aftercare, health promotion, detoxification programmes, needle exchange,
maintenance and relapse prevention prescribing and wellbeing services.
We serve
the population of Gwent (including those who are homeless) across the five
local authority areas. The service is provided for adult drug and/or alcohol
users aged 18 and over and are provided in a non-judgmental,
non-discriminatory, professional manner demonstrating courtesy and respect
for all individuals.
We are
seeking empathic and dedicated individuals with experiences from a range of
sectors to join us. We welcome people with experience of working not just in
substance misuse - but in housing,
mental health, primary care, secondary care, youth services, probation and
other sectors that have transferable skills. We welcome individuals with
their own lived experience of drug and alcohol use and/or mental health and
from those who have supported others with lived experience.
Main duties of the job
GDAS is looking for an Archive Assistant to sort, document and archive files within their Drug and Alcohol Services in Gwent. This role is full time however, we also welcome applications from people seeking family friendly hours and/or flexible/Part time working. Full on the job training will be provided.
The archiver may also be asked to do connected administrative tasks when they need to be done.
Skills/Competencies required:
- Excellent communication skills
- Able to learn quickly
- Good typing speed
- Able to retain important information
- Good organisational skills
- Knowledge of Microsoft Word and Excel and good computer skills
- Previous experience of working within an office environment (desirable)
- Ability to work to deadlines
- Flexible and hardworking
About us
GDAS is delivered in consortium with 3 of
Wales largest substance misuse providers; Kaleidoscope, Barod and G4S.
The uniqueness of our shared experience is reflected in the following
aims for the life of the new contract for the benefit of Gwent communities:
To share our
individual specialisms and best practice to enhance our integrated service
delivery
To commit to and
drive innovation in order to ensure we are constantly improving our treatment
offer
To embrace a culture
of candour, using lessons learnt as an opportunity to reflect on and improve
our systems
To embrace the
principles of the Healthier Wales Strategy, collaborating with our social care
partners and service users to create a seamless whole system approach that
focuses on improving health and wellbeing
To recognise and
respond to the movement of individuals across open access and criminal justice
pathways by using our knowledge of both Gwent and national criminal justice strategic direction and
priorities
Job description
Job responsibilities
GDAS is looking for an Archive Assistant to sort, document and archive files within their Drug and Alcohol Services in Gwent. This role is full time however, we also welcome applications from people seeking family friendly hours and/or flexible/Part time working. Full on the job training will be provided.
The archiver may also be asked to do connected administrative tasks when they need to be done.
Skills/Competencies required:
- Excellent communication skills
- Able to learn quickly
- Good typing speed
- Able to retain important information
- Good organisational skills
- Knowledge of Microsoft Word and Excel and good computer skills
- Previous experience of working within an office environment (desirable)
- Ability to work to deadlines
- Flexible and hardworking
Person Specification
Criteria
Essential
Desirable
Qualifications
Maths and English GSCE pass.
ICT Qualifications particularly around use of Microsoft Excel.
Training, Knowledge & Experience
Proven ability to network and build professional relationships.
Experience of administrative work.
Familiarity with Microsoft 365.
Experience of working in an office environment.
Knowledge about substance misuse and
Knowledge of Data Protection and confidentiality.
Driving licence.
Intrapersonal & Interpersonal Skills
Empathic
Credible
Personal drive
Quality & Compliance Focus
Organised & Structured in approach to work
Ability to work autonomously
Personal Attributes
Demonstrable alignment with GDAS values (above)
GDAS may consider the appointment of a candidate who is unable to meet a particular requirement if they offer other skills, knowledge, or experience valuable to the role and the host Organisation. The candidate must also be able to meet the required shortfall within a reasonable timeframe whilst undertaking the newly appointed role.
Job description
Job responsibilities
GDAS is looking for an Archive Assistant to sort, document and archive files within their Drug and Alcohol Services in Gwent. This role is full time however, we also welcome applications from people seeking family friendly hours and/or flexible/Part time working. Full on the job training will be provided.
The archiver may also be asked to do connected administrative tasks when they need to be done.
Skills/Competencies required:
- Excellent communication skills
- Able to learn quickly
- Good typing speed
- Able to retain important information
- Good organisational skills
- Knowledge of Microsoft Word and Excel and good computer skills
- Previous experience of working within an office environment (desirable)
- Ability to work to deadlines
- Flexible and hardworking
Person Specification
Criteria
Essential
Desirable
Qualifications
Maths and English GSCE pass.
ICT Qualifications particularly around use of Microsoft Excel.
Training, Knowledge & Experience
Proven ability to network and build professional relationships.
Experience of administrative work.
Familiarity with Microsoft 365.
Experience of working in an office environment.
Knowledge about substance misuse and
Knowledge of Data Protection and confidentiality.
Driving licence.
Intrapersonal & Interpersonal Skills
Empathic
Credible
Personal drive
Quality & Compliance Focus
Organised & Structured in approach to work
Ability to work autonomously
Personal Attributes
Demonstrable alignment with GDAS values (above)
GDAS may consider the appointment of a candidate who is unable to meet a particular requirement if they offer other skills, knowledge, or experience valuable to the role and the host Organisation. The candidate must also be able to meet the required shortfall within a reasonable timeframe whilst undertaking the newly appointed role.
Person Specification
Qualifications
Essential
- Welsh Language: It would be useful, but not essential for this post.
- DBS: This role is subject to an Enhanced Disclosure Application via the Disclosure & Barring.
- This post is exempt from the provisions of Section 4 (2) of the Rehabilitation of Offenders 1974 (Exemptions) (Amendments) Order 1986. Therefore, applicants are not entitled to withhold information about convictions which for other purposes are spent under the provision of the Act, and, in the event of employment being taken up; any failure to disclose such convictions will result in dismissal or disciplinary action by the organisation.
- The fact that a current or pending charge, conviction, bind-over or caution has been recorded against you will not necessarily debar you from consideration for this appointment. However, should an offer of employment be considered, GDAS will endeavour to discuss such disclosures with you in a confidential setting, in order to determine suitability for the role, prior to making any final decision.
Person Specification
Qualifications
Essential
- Welsh Language: It would be useful, but not essential for this post.
- DBS: This role is subject to an Enhanced Disclosure Application via the Disclosure & Barring.
- This post is exempt from the provisions of Section 4 (2) of the Rehabilitation of Offenders 1974 (Exemptions) (Amendments) Order 1986. Therefore, applicants are not entitled to withhold information about convictions which for other purposes are spent under the provision of the Act, and, in the event of employment being taken up; any failure to disclose such convictions will result in dismissal or disciplinary action by the organisation.
- The fact that a current or pending charge, conviction, bind-over or caution has been recorded against you will not necessarily debar you from consideration for this appointment. However, should an offer of employment be considered, GDAS will endeavour to discuss such disclosures with you in a confidential setting, in order to determine suitability for the role, prior to making any final decision.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
