Job summary
About the
Role
We are looking for a detail-oriented and
proactive HR / Clinical Rota Administrator to join our administrative
and management team. This is a key support role that combines elements of human
resources administration with clinical rota coordination.
The post holder will be responsible for
maintaining accurate staff records, supporting recruitment processes,
coordinating clinical rotas for 40+ clinical staff, and ensuring the efficient
operation of our scheduling and HR systems.
A positive, flexible, and can-do attitude is
essential, along with excellent organisational and communication skills. HR or
rota management experience is advantageous but not essential, as training will
be provided.
Main duties of the job
Main Responsibilities
HR Administration
- Maintain accurate and up-to-date employee records, including training, immunisations, DBS checks, and other compliance documentation.
- Support the recruitment process, including advertising roles, shortlisting, and onboarding.
- Assist with absence tracking, leave management, and updating HR systems.
- Work within the management team to ensure HR administrative processes run smoothly and efficiently.
Clinical Rota Coordination
- Administer and respond to requests for annual and other types of leave from clinical staff in line with practice policy.
- Maintain accurate records of annual leave, maternity leave, and other absences.
- Prepare, manage, and update clinical rotas for all sites using EMIS Web, ensuring appropriate cover is maintained.
- Contact locums and coordinate sessional cover where required.
- Work closely with the Systems Manager and clinical leads to identify and resolve rota or staffing issues promptly.
- Ensure timely loading and adjustment of appointment schedules and maintain accurate data entry.
- Highlight capacity issues to the Care Coordinator and escalate concerns appropriately.
About us
About Us
Attenborough
Surgery is a very busy, forward-thinking 5-partner, 19-salaried GP practice
with a list size of approximately 33,000 patients. We operate across four
surgery sites and are a single practice Primary Care Network. As a
well-established training practice, we are recognised for our collaborative
working, teaching, and commitment to staff development.
Job description
Job responsibilities
About the Role
We are looking for a detail-oriented and proactive HR / Clinical Rota Administrator to join our administrative and management team. This is a key support role that combines elements of human resources administration with clinical rota coordination.
The post holder will be responsible for maintaining accurate staff records, supporting recruitment processes, coordinating clinical rotas for 40+ clinical staff, and ensuring the efficient operation of our scheduling and HR systems.
A positive, flexible, and can-do attitude is essential, along with excellent organisational and communication skills. HR or rota management experience is advantageous but not essential, as training will be provided.
Main Responsibilities
HR Administration
- Maintain accurate and up-to-date employee records, including training, immunisations, DBS checks, and other compliance documentation.
- Support the recruitment process, including advertising roles, shortlisting, and onboarding.
- Assist with absence tracking, leave management, and updating HR systems.
- Work within the management team to ensure HR administrative processes run smoothly and efficiently.
Clinical Rota Coordination
- Administer and respond to requests for annual and other types of leave from clinical staff in line with practice policy.
- Maintain accurate records of annual leave, maternity leave, and other absences.
- Prepare, manage, and update clinical rotas for all sites using EMIS Web, ensuring appropriate cover is maintained.
- Contact locums and coordinate sessional cover where required.
- Work closely with the Systems Manager and clinical leads to identify and resolve rota or staffing issues promptly.
- Ensure timely loading and adjustment of appointment schedules and maintain accurate data entry.
- Highlight capacity issues to the Care Coordinator and escalate concerns appropriately.
Additional Information
- Training will be provided for the right candidate.
- Hours are part-time, generally across three days, training will be Tuesday's, Wednesday's & Thursday's, once competent set days of Monday's, Wednesday's & Friday's
- Flexibility may be required during busy periods or for cover.
- Pay will be commensurate with experience.
Job description
Job responsibilities
About the Role
We are looking for a detail-oriented and proactive HR / Clinical Rota Administrator to join our administrative and management team. This is a key support role that combines elements of human resources administration with clinical rota coordination.
The post holder will be responsible for maintaining accurate staff records, supporting recruitment processes, coordinating clinical rotas for 40+ clinical staff, and ensuring the efficient operation of our scheduling and HR systems.
A positive, flexible, and can-do attitude is essential, along with excellent organisational and communication skills. HR or rota management experience is advantageous but not essential, as training will be provided.
Main Responsibilities
HR Administration
- Maintain accurate and up-to-date employee records, including training, immunisations, DBS checks, and other compliance documentation.
- Support the recruitment process, including advertising roles, shortlisting, and onboarding.
- Assist with absence tracking, leave management, and updating HR systems.
- Work within the management team to ensure HR administrative processes run smoothly and efficiently.
Clinical Rota Coordination
- Administer and respond to requests for annual and other types of leave from clinical staff in line with practice policy.
- Maintain accurate records of annual leave, maternity leave, and other absences.
- Prepare, manage, and update clinical rotas for all sites using EMIS Web, ensuring appropriate cover is maintained.
- Contact locums and coordinate sessional cover where required.
- Work closely with the Systems Manager and clinical leads to identify and resolve rota or staffing issues promptly.
- Ensure timely loading and adjustment of appointment schedules and maintain accurate data entry.
- Highlight capacity issues to the Care Coordinator and escalate concerns appropriately.
Additional Information
- Training will be provided for the right candidate.
- Hours are part-time, generally across three days, training will be Tuesday's, Wednesday's & Thursday's, once competent set days of Monday's, Wednesday's & Friday's
- Flexibility may be required during busy periods or for cover.
- Pay will be commensurate with experience.
Person Specification
Person Specification
Essential
- Essential:
- Strong administrative and organisational skills with attention to detail.
- Good general IT skills, including Microsoft Office, email, and internet.
- Ability to manage workload effectively to meet deadlines.
- Excellent written and verbal communication skills with a high standard of grammar and spelling.
- A flexible, proactive, and team-oriented approach.
Desirable
- Desirable:
- Experience working in a healthcare or GP practice environment.
- Familiarity with EMIS Web or similar clinical systems.
- Previous experience in HR administration or rota coordination.
Person Specification
Person Specification
Essential
- Essential:
- Strong administrative and organisational skills with attention to detail.
- Good general IT skills, including Microsoft Office, email, and internet.
- Ability to manage workload effectively to meet deadlines.
- Excellent written and verbal communication skills with a high standard of grammar and spelling.
- A flexible, proactive, and team-oriented approach.
Desirable
- Desirable:
- Experience working in a healthcare or GP practice environment.
- Familiarity with EMIS Web or similar clinical systems.
- Previous experience in HR administration or rota coordination.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
