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Chelford Surgery

Workflow Adminstrator

Information:

This job is now closed

Job summary

An exciting new vacancy has arisen within Chelford Surgery to help manage administrative workflows within the practice and is a hybrid role to support both the practice secretaries and the administration workflow team for document management. The role gives an opportunity to help shape the future of document workflow processes in the practice, and be part of a forward thinking team.

This is a fixed term role until 31st March 2026 and is subject to ARRS funding.

Main duties of the job

The main duties of the role are to manage the incoming patient related documentation to the practice. Organise the scanning and filing to the patient clinical record, ensuring that it is sent to the appropriate clinician or team for further review and coding.

You will be responsible for assisting the Administration Management Team and Clinical lead to implement a new process of workflow for documentation. You will then continue delivering the workflow processes as part of the team.

About us

Chelford surgery is a rural dispensing practice within Cheshire providing services to 4,800 patients. We are 1 of 5 practices that form the CHAW PCN. The practice is involved and provides a lead role for research within the PCN. We also provide medical services for the David Lewis Centre situated nearby.

We pride ourselves on cultivating a welcoming, inclusive, and supportive environment where both staff and patients feel valued, respected, and empowered.

The practice achieved an Outstanding rating in the area of Caring in its CQC visit held on June 2025. We have historically achieved high levels of positive feedback in past GP Patient surveys.

Details

Date posted

19 July 2026

Pay scheme

Other

Salary

Depending on experience Subject to funding relating to ARRS roles in General Practice

Contract

Permanent

Working pattern

Part-time

Reference number

A3538-26-0000

Job locations

Elmstead Road

Chelford

Macclesfield

Cheshire

SK11 9BS

United Kingdom


Job description

Job responsibilities

Scanning and filing of patient documentation

Managing workflow tasks according to set protocols

Clinical coding and summarising patient records

Handling inbound and outbound post

Document management amendments

Coding of school immunisations

Redacting patient information where required

Type and format dictated letters

Formation of letters transcribed by GP

Completion of Urgent and 2 WW referrals

Drafting, editing and formatting documents and reports

Sending referrals and following up on outstanding or rejected referrals

Chasing appointments and expediting when clinically required

Processing, advice and guidance requests

Job description

Job responsibilities

Scanning and filing of patient documentation

Managing workflow tasks according to set protocols

Clinical coding and summarising patient records

Handling inbound and outbound post

Document management amendments

Coding of school immunisations

Redacting patient information where required

Type and format dictated letters

Formation of letters transcribed by GP

Completion of Urgent and 2 WW referrals

Drafting, editing and formatting documents and reports

Sending referrals and following up on outstanding or rejected referrals

Chasing appointments and expediting when clinically required

Processing, advice and guidance requests

Person Specification

Experience

Essential

  • Previous experience in a medical administrative role
  • Experience managing and prioritising a varied workload in a busy office environment
  • Experience working in a GP practice or NHS setting
  • Experience using EMIS and other similar clinical systems
  • Knowledge of medical terminology

Qualifications

Essential

  • Educated to GCSE level or equivalent
  • GCSE Mathematics and English (C/4 or above)
  • Good standard of education with excellent literacy and numeracy skills
Person Specification

Experience

Essential

  • Previous experience in a medical administrative role
  • Experience managing and prioritising a varied workload in a busy office environment
  • Experience working in a GP practice or NHS setting
  • Experience using EMIS and other similar clinical systems
  • Knowledge of medical terminology

Qualifications

Essential

  • Educated to GCSE level or equivalent
  • GCSE Mathematics and English (C/4 or above)
  • Good standard of education with excellent literacy and numeracy skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Chelford Surgery

Address

Elmstead Road

Chelford

Macclesfield

Cheshire

SK11 9BS

United Kingdom


Employer's website

https://www.chelfordsurgery.co.uk (Opens in a new tab)

Employer details

Employer name

Chelford Surgery

Address

Elmstead Road

Chelford

Macclesfield

Cheshire

SK11 9BS

United Kingdom


Employer's website

https://www.chelfordsurgery.co.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Assistant Practice Manager

Christina Blythe

christina.blythe@nhs.net

01625861316

Details

Date posted

19 July 2026

Pay scheme

Other

Salary

Depending on experience Subject to funding relating to ARRS roles in General Practice

Contract

Permanent

Working pattern

Part-time

Reference number

A3538-26-0000

Job locations

Elmstead Road

Chelford

Macclesfield

Cheshire

SK11 9BS

United Kingdom


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