Job summary
An exciting opportunity has arisen for the employment of a general practice admin assistant to join our established team.
West Wakefield is a Primary Care Network (PCN) with a patient population of circa 68,000 across 5 practices.
- Chapelthorpe Medical Centre
- Middlestown Medical Centre
- Orchard Croft Medical Centre
- Ossett Surgery
- The Lupset Health Centre
We are a dynamic, forward-thinking PCN team passionate about developing and delivering excellent quality local services to meet the needs of our patients and reducing health inequalities.
We are looking to expand our GPA Admin team to work alongside our practices and other PCN staff.
Our PCN staff team currently includes Clinical Pharmacists, Pharmacy Technicians, Social Prescribers, Health and Wellbeing Coaches, Care Coordinators, Occupational Therapists, Mental Health Nurses, General Practice Assistants (clinical), General Practitioners and First Contact Practitioners.
Please note applicants must be available to interview on Thursday 8th January 2026
Main duties of the job
KEY WORKING RELATIONSHIPS
Internal
Close working relationships with all members of the Conexus Healthcare team, the Chair of the Board, the Board of Directors and staff in our member practices & primary care networks.
External
Excellent working relationships required with Conexus Healthcare partners and shareholders.
ROLE SPECIFIC RESPONSIBILITIES
The GPA Admin Team are responsible for coding clinical records from letters and communications from external providers. In addition to inputting clinical data.
We welcome applications from both experienced clinical coders and those willing to learn and take on a new challenge. Training will be provided.
The GPA Admin team plan to develop the service offer as the team expands.
This is likely to include;
- Scanning and matching letters to patient records
- Sorting clinical post and prioritising actions for GPs and other PCN teams.
- Identifying clinical actions and directing to appropriate practice and PCN teams.
- Arranging Appointments, referrals, tests and follow-ups
- Managing caseloads & incoming referrals
- Identifying and acting on safeguarding issues.
- Clinical reporting and searches
- Summarising medical records
- Support the PCN and Practice with administration support as required.
This list is not exhaustive and is likely to develop with the service provision being offered.
This role requires the successful applicant to complete an enhanced DBS check.
About us
We are a dynamic, forward-thinking PCN team passionate about developing and delivering excellent quality local services to meet the needs of our patients and reducing health inequalities.
We are looking to expand our GPA Admin team to work alongside our practices and other PCN staff.
Our PCN staff team currently includes Clinical Pharmacists, Pharmacy Technicians, Social Prescribers, Health and Wellbeing Coaches, Care Coordinators, Occupational Therapists, Mental Health Nurses, General Practice Assistants (clinical), General Practitioners and First Contact Practitioners.
Job description
Job responsibilities
JOB DESCRIPTION
Job Title: General Practice Assistant Admin
Team: GPA Admin Team
Responsible to: GPA Admin Team Leader
Accountable to: West Wakefield PCN Leadership Team
Location: The practices within West Wakefield PCN
Salary:
£24,447 - £25,258 pro rata for part-time staff offer will be dependent upon skills & experience
Hours: Up to 37.5 hours per week full-time, but part-time considered
Contract length: Permanent
JOB PURPOSE
An exciting opportunity has arisen for the employment of a general practice admin assistant to join our established team.
West Wakefield is a Primary Care Network (PCN) with a patient population of circa 68,000 across 5 practices.
- Chapelthorpe Medical Centre
- Middlestown Medical Centre
- Orchard Croft Medical Centre
- Ossett Surgery
- The Lupset Health Centre
We are a dynamic, forward-thinking PCN team passionate about developing and delivering excellent quality local services to meet the needs of our patients and reducing health inequalities.
We are looking to expand our GPA Admin team to work alongside our practices and other PCN staff.
Our PCN staff team currently includes Clinical Pharmacists, Pharmacy Technicians, Social Prescribers, Health and Wellbeing Coaches, Care Coordinators, Occupational Therapists, Mental Health Nurses, General Practice Assistants (clinical), General Practitioners and First Contact Practitioners.
KEY WORKING RELATIONSHIPS
Internal
Close working relationships with all members of the Conexus Healthcare team, the Chair of the Board, the Board of Directors and staff in our member practices & primary care networks.
External
Excellent working relationships required with Conexus Healthcare partners and shareholders.
ROLE SPECIFIC RESPONSIBILITIES
The GPA Admin Team are responsible for coding clinical records from letters and communications from external providers. In addition to inputting clinical data. We welcome applications from both experienced clinical coders and those willing to learn and take on a new challenge. Training will be provided.
The GPA Admin team plan to develop the service offer as the team expands.
This is likely to include;
- Scanning and matching letters to patient records
- Sorting clinical post and prioritising actions for GPs and other PCN teams.
- Identifying clinical actions and directing to appropriate practice and PCN teams.
- Arranging Appointments, referrals, tests and follow-ups
- Managing caseloads and incoming referrals
- Identifying and acting on safeguarding issues.
- Clinical reporting and searches
- Summarising medical records
- Support the PCN and Practice with administration support as required.
This list is not exhaustive and is likely to develop with the service provision being offered.
This role requires the successful applicant to complete an enhanced DBS check.
Job description
Job responsibilities
JOB DESCRIPTION
Job Title: General Practice Assistant Admin
Team: GPA Admin Team
Responsible to: GPA Admin Team Leader
Accountable to: West Wakefield PCN Leadership Team
Location: The practices within West Wakefield PCN
Salary:
£24,447 - £25,258 pro rata for part-time staff offer will be dependent upon skills & experience
Hours: Up to 37.5 hours per week full-time, but part-time considered
Contract length: Permanent
JOB PURPOSE
An exciting opportunity has arisen for the employment of a general practice admin assistant to join our established team.
West Wakefield is a Primary Care Network (PCN) with a patient population of circa 68,000 across 5 practices.
- Chapelthorpe Medical Centre
- Middlestown Medical Centre
- Orchard Croft Medical Centre
- Ossett Surgery
- The Lupset Health Centre
We are a dynamic, forward-thinking PCN team passionate about developing and delivering excellent quality local services to meet the needs of our patients and reducing health inequalities.
We are looking to expand our GPA Admin team to work alongside our practices and other PCN staff.
Our PCN staff team currently includes Clinical Pharmacists, Pharmacy Technicians, Social Prescribers, Health and Wellbeing Coaches, Care Coordinators, Occupational Therapists, Mental Health Nurses, General Practice Assistants (clinical), General Practitioners and First Contact Practitioners.
KEY WORKING RELATIONSHIPS
Internal
Close working relationships with all members of the Conexus Healthcare team, the Chair of the Board, the Board of Directors and staff in our member practices & primary care networks.
External
Excellent working relationships required with Conexus Healthcare partners and shareholders.
ROLE SPECIFIC RESPONSIBILITIES
The GPA Admin Team are responsible for coding clinical records from letters and communications from external providers. In addition to inputting clinical data. We welcome applications from both experienced clinical coders and those willing to learn and take on a new challenge. Training will be provided.
The GPA Admin team plan to develop the service offer as the team expands.
This is likely to include;
- Scanning and matching letters to patient records
- Sorting clinical post and prioritising actions for GPs and other PCN teams.
- Identifying clinical actions and directing to appropriate practice and PCN teams.
- Arranging Appointments, referrals, tests and follow-ups
- Managing caseloads and incoming referrals
- Identifying and acting on safeguarding issues.
- Clinical reporting and searches
- Summarising medical records
- Support the PCN and Practice with administration support as required.
This list is not exhaustive and is likely to develop with the service provision being offered.
This role requires the successful applicant to complete an enhanced DBS check.
Person Specification
Knowledge
Essential
- Awareness of the PCN DES contract
- Understanding of the importance of patient confidentiality
- Able to recognise the importance of accuracy and timely input into the patient record.
Desirable
- Medical terminology
- Anatomical terminology
- Information Governance and Safeguarding
Other
Essential
- Able to meet Conexus Healthcare standards of attendance.
- Able to travel between sites and other venues within an appropriate timescale as required.
- Flexible and cooperative
- Motivated to learn and develop new and existing skills.
Qualifications
Essential
- Educated to GCSE level or equivalent
- GCSE Mathematics and English Grade C or above (or equivalent)
Desirable
- Clinical coding qualification
Experience
Essential
- Working as a part of a team.
Desirable
- Experience working in a primary care/ general practice admin team.
- Experienced Clinical Coder/summariser
- Experience of SystmOne
- Experience of working in a PCN.
Skills
Essential
- Ability to communicate effectively both verbally and in writing.
- Ability to work as part of a diverse team.
- Self-motivated and able to work independently.
- Strong IT skills (Microsoft 365).
- Effective Time Management
- Good interpersonal skills
- Attention to detail
Desirable
- Ability to extract relevant clinical information from complex letters.
Person Specification
Knowledge
Essential
- Awareness of the PCN DES contract
- Understanding of the importance of patient confidentiality
- Able to recognise the importance of accuracy and timely input into the patient record.
Desirable
- Medical terminology
- Anatomical terminology
- Information Governance and Safeguarding
Other
Essential
- Able to meet Conexus Healthcare standards of attendance.
- Able to travel between sites and other venues within an appropriate timescale as required.
- Flexible and cooperative
- Motivated to learn and develop new and existing skills.
Qualifications
Essential
- Educated to GCSE level or equivalent
- GCSE Mathematics and English Grade C or above (or equivalent)
Desirable
- Clinical coding qualification
Experience
Essential
- Working as a part of a team.
Desirable
- Experience working in a primary care/ general practice admin team.
- Experienced Clinical Coder/summariser
- Experience of SystmOne
- Experience of working in a PCN.
Skills
Essential
- Ability to communicate effectively both verbally and in writing.
- Ability to work as part of a diverse team.
- Self-motivated and able to work independently.
- Strong IT skills (Microsoft 365).
- Effective Time Management
- Good interpersonal skills
- Attention to detail
Desirable
- Ability to extract relevant clinical information from complex letters.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
